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EmpowerFinancials

A full ERP system designed by EmpowerFinancials.
Questions about EmpowerFinancials? Call (800) 827-1151 and talk to a software expert now.

EmpowerFinancials is a family of integrated modules for accounting, distribution and payroll/personnel.

EmpowerAP

EmpowerAP is a complete, easy to use information system covering the entire range of accounts payable operations.

With EmpowerAP, finance departments can manage their vendor, invoice, credit memo and check information more efficiently and with greater flexibility than ever before.

EmpowerAP offers you fully automated, paperless processing of invoices, giving you much tighter control over invoice entry, approval, retrieval, and payment processing. Flexible and easy to use, Empower-AP’s check processing makes it easy to schedule invoices for payment, calculate prompt payment discounts, and adjust or hold payments.

Checks are easily printed using laser forms or electronically distributed with our direct deposit/e-mail feature.

Gaining access to your payables information with EmpowerAP’s intuitive question and answer inquiry is fast and easy. By enabling you to quickly answer a wide variety of questions, EmpowerAP increases your organization’s creditability with vendors and internally enhances your ability to analyze your payables position.

EmpowerAP Features Check List

Invoices/Credit Memos

  • Enter invoice/credit memo information with fewer keystrokes using vendor defaults
  • Calculate the due date using either the vendor’s invoice date or the received date
  • Invoice batch totals for transactions and amount
  • Assign unapproved invoices to approvers for paperless online electronic approval
  • Assign different GL posting date than the vendor’s invoice date
  • Ability to allocate line items to multiple GL accounts
  • Ability to assign line items to a job/project account independent of the GL account
  • Automatically allocate taxes and/or freight expense to invoice lines
  • Calculates taxes for comparison with the vendor’s tax amount
  • Inter-company invoices
  • Assign hold payment status by vendor or invoice
  • Request a separate check for an invoice
  • Prevents paying the same invoice twice
  • Import invoices/credit memos from a text file
  • Create invoices by copying an existing invoice
  • Create credit memos by copying an invoice
  • Create credit memos by copying an existing credit memo
  • Apply credit memo to one or more invoices after creation
  • Reverse credit memo applications at any time
  • Credit memos left on account are automatically applied to open invoices before a check is created

Paperless Invoice Approvals

In addition to three-way matching and approval for users of the EmpowerPO system, EmpowerAP offers paperless online approval of invoices that did not have a PO issued.

  • Assign an approver to the invoice when entered
  • Approvers can sort/filter outstanding invoices by:
    • Vendor
    • Date
    • Amount
  • Approvers can review invoice header/item/GL distribution in detail before approving

Checks

Periodic Payment Runs

  • Control invoices selected by:
    • Due date
    • Discount lost date
    • Vendor
    • Business unit
  • Review payment proof online or send to your printer
  • Adjust invoices selected for payment prior to printing:
    • Adjust amount to pay
    • Remove an invoice
    • Change bank account
  • Ability to void all checks in a run

Check Printing - Pre-printed Stock

  • Print on custom pre-printed check stock
  • Complete restart if paper jams

Check Printing - Laser Checks

  • User designed check/stub format
  • Laser paper stock eliminates pin feeds

Manual/QuickChecks

  • Record/print manual checks
  • Create and print single checks on demand
  • QuickCheck creates the check and the invoice in a single step

Additional Check Features

  • Check voids in the same or future GL period
  • Replace a damaged check with a new check
  • Record destroyed check numbers
  • Limit payment amounts by vendor

Bank Accounts

  • Unlimited number of bank accounts
  • Reconcile bank statements easily online:
  • Reconcile outstanding checks using keyboard/mouse
  • Reconcile by importing a file of transactions supplied by your bank
  • Enter interest and fees during reconciliation that are automatically posted to GL

Vendor Profiles

  • Character or numeric vendor IDs of up to 25 characters
  • Address and contact repositories eliminate duplication
  • Separate address/contact for buy from and pay to
  • Inter-company vendors
  • Mailing labels
  • Establish default values for:
    • Invoices/credit memos
    • Checks
    • 1099s

Reporting

  • Complete library of standard reports including:
    • Detail/Summary Invoice/Credit Memo Batches
    • Check Register
    • Unreconciled Bank Register
    • Vendor Activity
    • Detail/Summary Aging
    • Detail/Summary Cash Requirements
      • Expense analysis by:
      • Vendor
      • Vendor class
      • Document class
      • Item group
  • Easily modify any standard library report or create additional reports using the underlying report writer
  • Database views enable novice users to create reports easily

Inquiries

  • Inquiries put information at your fingertips. EmpowerAP provides inquiries for:
    • Invoice payment status
    • Invoice items
    • Invoices/credit memos received since
    • What check paid an invoice
    • What invoices were paid by a check
    • Checks issued since
    • Vendor aging
    • Vendor activity
    • Vendor profile

1099 Processing

  • Capture the vendor’s federal/state ID
  • Update existing invoice 1099 classifications from the vendor’s current 1099 classification
  • Support for DBA names
  • Pre-printed forms
  • Electronic filing
  • Annual updates conform to IRS rules

Additional Features

  • Multiple companies
  • Multiple currencies with automatic gain/loss calculations
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, Microsoft SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 2000 or Windows95/98

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

EmpowerAR

EmpowerAR is a comprehensive tool that enables you to effectively manage your receivables operation.

Starting with a flexible, table driven setup, EmpowerAR’s features facilitate efficient processing of customer information, invoices, credit memos, and cash receipts. In addition to easily handling your receivables transactions, EmpowerAR provides easy to use credit and collection tools to insure timely follow-up of overdue accounts.

EmpowerAR also offers a compre-hensive means for creating and printing invoices. With features such as automatic price verification and email, entering and sending invoices has never been easier.

Flexible and easy to use, Empower-AR’s check entry module improves the efficiency of recording cash receipts. Using any one of EmpowerAR’s four automatic application methods, the application of cash to open invoices has never been faster. Features such as NSF checks and the ability to reverse any application means greater accuracy and elimination of unnecessary paperwork.

With EmpowerAR’s intuitive question and answer inquiry, you have access to information when you need it. Knowing a customer’s receivables position at all times means you can manage your business better. Feature Checklist

Invoices/Credit Memos

  • Enter invoice/credit memo information with fewer keystrokes using customer defaults
  • Automatic due date calculation using the terms code and the invoice date
  • Assign different GL posting date than the invoice date
  • Assign each invoice/credit memo to separate business units for ship to and bill to
  • Ability to allocate line items to multiple GL accounts
  • Ability to assign line items to a job/project account independent of the GL account
  • Enter comments in addition to priced items
  • Selling and pricing units of measure
  • Descriptions, units, and prices are automatically supplied for items in the price table
  • Enter standard price, discount price, special customer price for each item
  • Establish prices by quantity purchased
  • Automatic tax calculations
  • Unlimited number of taxes per invoice
  • Inter-company invoices
  • Import invoices/credit memos from a text file
  • Create invoices by copying an existing invoice
  • Create credit memos by copying an invoice
  • Create credit memos by copying an existing credit memo
  • Apply credit memo to one or more invoices after creation
  • Reverse credit memo applications at any time
  • Print invoices/credit memos using pre-printed forms
  • Print invoices/credit memos using cut sheet laser paper

Sales Analysis

  • EmpowerAR offers a wide range of reports that group sales info over any period of time:
    • Sales by Account Manager
    • Sales by Customer
    • Sales by Customer Class
    • Sales by Document Class
    • Sales by Item
    • Sales by Item Group

Cash Receipts

  • Enter and apply cash receipts on the same window
  • Select from one of four application methods:
    • Oldest first
    • Matching amount
    • Specific invoice number
    • Display and mouse click
  • Enter cash, leave on account, then apply the cash later
  • Apply cash from a single check to multiple ship to customers
  • Separate application date from check date for GL posting
  • Ability to enter adjustments or write-offs during cash application subject to a customer limit
  • Automatically calculates prompt payment discounts during application.
  • Non-AR cash receipts
  • Reverse applications at any time
  • NSFs automatically reverse applications and re-establishes the receivable
  • Listing of all unapplied cash receipts
  • The user may enter a deposit ID to cross reference with the bank’s, or generate an ID
  • Multiple remit to addresses
  • Assign remit to addresses by customer

Bank Accounts

  • Unlimited number of bank accounts
  • Reconcile bank statements easily online:
    • Reconcile outstanding deposits using keyboard/mouse
    • Reconcile by importing a file of transactions supplied by your bank
    • Enter interest and fees during reconciliation. They are automatically posted to GL

Customer Profiles

  • Character or numeric customer IDs of up to 25 characters
  • Address and contact repositories eliminate duplication
  • Separate address/contact for ship to and bill to
  • Inter-company customers
  • Mailing labels
  • Establish default values for:
    • Invoices/credit memos
    • Cash receipts

Reporting

  • Complete library of standard reports including:
    • Detail/Summary Invoice/Credit Memo Batches
    • Sales Register
    • Deposit Register
    • Detail/Summary Aging
    • Customer Statements
    • Unreconciled Bank Register
  • Easily modify any report or create reports using the PowerBuilder® report writer
  • Database views enable new users to create reports without knowledge of data structures

Inquiries

  • Inquiries put information at your fingertips. EmpowerAR provides inquiries for:
    • Invoice payment status
    • Invoice items
    • Invoices/Credit memos received since
    • What check paid an invoice
    • What invoices were paid by a check
    • Checks received since
    • Customer aging
    • Customer credit analysis
    • Customer profile

Additional Features

  • Multiple companies
  • Multiple currencies with automatic gain/loss calculations
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 3.x or Windows95

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

EmpowerFA

EmpowerFA is a comprehensive asset management system designed to give you complete control over each event in the life of an asset.

EmpowerFA increases your ability to manage your asset base by collecting a variety of information for each asset. In addition to basic asset ID and description, EmpowerFA records all information related to the purchase of the asset, the ways in which the asset is depreciated, where the asset is located, what groups it belongs to, how to account for all transactions that affect your financial statements, and what parameters are needed for insuring and/or budgeting to replace the asset.

Once the asset is recorded, EmpowerFA enables each asset to be depreciated within multiple books, such as book, tax or state reporting. Within each book, EmpowerFA supports a wide variety of depreciation methods, including straight line, MACRS, and ACRS.

We also realize that to effectively manage your asset base you need to go beyond just recording and depreciating your assets. Empower-FA’s physical count module provides an efficient methodology to periodically count each asset and document the date of the physical count.

EmpowerFA’s ability to assign each asset to multiple groups means you can track the use of an asset in multiple ways.

Additional management information, such as replacement costs tied to industry-specific indexes, means better control and management of all your assets.

Features Checklist:

Asset Information

  • Up to 50 alphanumeric character asset ID
  • Unlimited number of characters for the asset description
  • Include scanned images for easier identification of the asset
  • Record manufacturer, model serial number, PO # and vendor information for each asset
  • Pre-defined asset classes assign depreciation values and GL accounts automatically
  • Track leased assets
  • Track assets using user defined location codes
  • Assign assets to property tax jurisdictions
  • Assign each asset to user-defined asset categories such as computers, equipment, loan number, etc.

Depreciation

  • Unlimited number of depreciation books for each asset including:
    • Book
    • Federal tax
    • State tax
    • AMT
    • ACE
  • Separate acquisition date and in-service date
  • All IRS approved methods of depreciation including:
    • Straight line
    • Units of production
    • Declining balance
    • Sum of the years digits
    • ACRS
    • MACRS
  • Record non-depreciable assets
  • Special auto depreciation methods to enforce limits on automobile depreciation expense

Dispositions

  • Partial dispositions
  • View each depreciation books gain/loss calculation
  • Automatic calculation of depreciation expense adjustment for early retirements
  • Add additional GL journal entry transaction for any disposition
  • Permanent record of all disposed assets is maintained
  • Disposition journal entries automatically interface to EmpowerGL

Asset History

  • All changes to an asset are recorded in the asset history file including:
    • Acquisition
    • Disposition
    • Location change
    • Property tax jurisdiction change
    • General ledger asset account change
    • General ledger accumulated depreciation account change
    • Depreciable basis change
    • Asset group change

Physical Inventory

  • Create physical inventory worksheets by:
    • Department
    • Location
    • Inventory count cycle
  • Record comments and change asset location when inputting confirmation
  • Report exceptions only after the count is completed
  • Import a file of bar code readings to update asset’s last date counted

Reporting

  • Complete library of standard reports including:
    • Acquisition Register
    • Disposition Register
    • Asset History Listing
    • Replacement/Insurance Listing
    • GL - Asset Account Ledger
    • GL - Accumulated Depreciation Ledger
    • Depreciation By Period
    • Depreciation By Asset
    • Units of Production Worksheet
    • Assets By Class
    • Assets By Group
    • Assets By Location
    • Asset by Property Tax Jurisdiction
    • Inventory Worksheet
  • Easily modify any library report or create reports using the powerful PowerBuilder report writer

Inquiries

  • Inquiries put information at your fingertips. EmpowerFA provides inquiries for:
    • General Information
    • Depreciation Books
    • Location/Property Tax
    • Ledger Accounts
    • Asset Groups
    • Replacement Cost/Insurance
    • Special Taxes Attributes
    • Depreciation History
    • Asset Changes History
    • Journal Entries by Asset
    • Units of Production History
    • Disposition Information

Replacement Cost/Insurance Evaluation

  • Use an cost indexes such as the CPI to index the replacement cost of each asset
  • Record the insurance carrier of insured assets
  • Report the difference between net book value, insured value and replacement cost for analysis

Additional Features

  • Multiple companies
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, Microsoft SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 3.x or Windows95

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

EmpowerGL

EmpowerGL merges the power of today’s technology with proven features resulting from years of experience in developing financial information systems.

The result is a comprehensive financial information system designed for use by managers and finance professionals throughout your organization.

Designed to work the way you do, EmpowerGL lets you define how you want to structure your financial database, then helps you create one or more ledgers to meet your financial information requirements.

Whether your requirements are a single ledger or a multicompany, multicurrency system of ledgers, EmpowerGL’s flexibility and comprehensive set of features ensure you will be able to meet your current and future needs.

Fiscal Calendar

  • Unlimited number of fiscal periods
  • Supports short fiscal years
  • Monthly, 13 period, 4-4-5 calendars
  • Supports closing period separate form fiscal periods
  • Open next fiscal year and still process JEs for the prior year
  • Control which periods are open or closed for posting

Chart of Accounts

  • Up to 50 alphanumeric characters in your account number
  • Unlimited hierarchy levels (Assets, Current Assets, Cash) in the COA for grouping related accounts
  • Move accounts within the COA hierarchy at any time
  • Financial and statistical accounts

Financial Balances

  • Unlimited number of balances for each account including budgets, actuals, last year, forecast, etc.

Currencies

  • Supports multiple currencies
  • Daily exchange rates
  • Automatic JE for month-end exchange rate adjustments

Ledgers

  • Supports multiple companies
  • Unlimited number of levels in your organizational structure such as company, division, dept. etc.
  • Assign your naming conventions to each level in the organizational structure
  • Change organization roll-ups at any time
  • Journal Entries
  • General journal entries
  • Adjusting journal entries
  • Standard journal entries
  • Reversing journal entries
  • Import journal entries from a text file
  • Copy any posted journal entry
  • Reverse any posted journal entry
  • Save JEs to text file without posting and recall for editing at another time
  • Mass change any column for all JE transactions
  • Repeat column value from a prior row
  • Online transaction and balancing totals
  • Enter and suspend a JE without posting
  • Comprehensive audit trail includes multiple reference columns for each JE transaction
  • Detail/summary journal entry listing
  • Journal entry inquiry
  • Record a description of the JE for reporting/inquiry
  • Automatic assignment of JE numbers
  • User defined JE number format
  • Audit trail of the user and time each JE was created

Posting

  • Posting of journal entries and all subsidiary system transactions is immediate
  • The journal entry transaction amounts are posted to all organizational levels immediately
  • Automatic inter-company JEs
  • Ability to close periods to prevent further posting (with the ability to re-open)

Drill Down Inquiry

  • View consolidated balances online for any organizational level
  • Drill down from consolidated balances c to division, department, etc. totals
  • Continue the drill down to journal entries or original source documents
  • Analyze one account then jump back to the consolidated balances and begin another drill down
  • Drill down shows multiple balances such as YTD actual and period actual for each account.

Financial Reporting

  • A library of standard financial statements lets you get up and running quickly
  • Standard formats for:
    • Balance Sheet
    • Income Statement
    • Trial Balance
    • Detail General Ledger
    • Summary/Detail JE Listing
    • COA Listing
    • Cash Flow
    • Organizational Listing
  • Easily modify any standard library reports or create additional reports using the report writer
  • Database views enable novice users to create reports easily
  • Create graphs, pie charts or sophisticated reports- within-a-report

Additional Features

  • Automatic year-end closing of profit to retained earnings
  • Support for direct posting from non-Empower applications written in PowerBuilder®
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, Microsoft SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 95/98 or Windows2000

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

EmpowerHR

EmpowerHR is a comprehensive personnel system, giving you rapid access to information and the ability to quickly answer a wide variety of questions.

With EmpowerHR, personnel departments can maintain electronic employee personnel folders, define and enter employee benefits, track employee entitlements( such as vacation and sick time), define and enter employee retirement plans, enter and review applicant informa-tion, set-up and monitor COBRA requirements, perform wage analyses and employee reviews, establish and monitor training requirements and certification by position, and produce EEOC and OSHA reports. What this means is that with EmpowerHR you gain rapid access to employee information and can easily recall and analyze that infor-mation to answer a wide variety of questions about your employee or applicant population.

As equally important as Empower-HR’s list of features is how easy EmpowerHR is to learn and use. Integrated, context sensitive help buttons are available on each window. EmpowerHR’s user-defined table structure provides optimum flexibility and guarantees you work with your nomenclature, not ours.

While features are important, the true measure of any personnel software is the ability to query and analyze your information. EmpowerHR provides a comprehensive set of analytical tools to ensure that captured information is reported and analyzed in a meaning-ful way. First among these is a series of inquiries. Second is a set of stan-dard reports. And third is a compre-hensive report writer that allows users to query information and produce custom reports.

*Feature Checklist: *

Employee Profiles

  • Character or numeric employee IDs of up to 25 characters
  • Fully integrated with the Empower payroll system
  • User-defined employee attributes such as mail stop, parking space, drivers license, etc.
  • Employee work history
  • Employee education/training
  • Employee skills inventory with online search
  • Employee injuries and related treatments/time lost
  • Employee equipment assigned with renewal dates
  • Employee absences are traced LTD
  • Employee events for recording commendations, awards

Entitlements

  • Table driven definition for entitlement accruals such as vacation, holidays, floaters, etc.
  • Employees are automatically enrolled based on eligibility by seniority and/or hire date
  • Complete audit trail of accrued and time taken LTD

Benefits

  • Table driven setup for all benefit plans including medical, dental, insurance, etc.
  • Automatically calculate the cost of employer paid benefits
  • Direct interface to EmpowerPY for benefit deductions
  • Support for cafeteria plans
  • COBRA processing includes notification, responses, enrollment, and tracking of payments

Applicant Processing

  • Ability to record and post job openings
  • Record applicant work history, education, skills, and requirements
  • Track positions each application applied for, interview results and final decision
  • Search for qualified candidates based on education/skills
  • Analyze the effectiveness of your recruiting sources, such as ads, references, and agencies
  • Produce applicant notification letters

Wage and Salary Administration

  • Schedule employee reviews
  • Record established goals for each employee
  • Record supervision comments
  • Analyze reviews by supervision and/or employee ratings
  • Compare your incumbent salaries to external wage surveys
  • Compare wage guidelines to incumbent salaries
  • Compare wage guidelines across departments

EEOC/OSHA Reporting

  • Record ethnic and gender classification by employee and/or applicant
  • Produce EEOC-1, EEOC-4 and IPEDS reports
  • OSHA reporting module works with the employee injury information to simplify OSHA reporting

Reporting

  • Complete library of standard reports including:
    • Benefit/Plan Coverage
    • Benefit Eligibility/Enrollment by Employee
    • Enrollment by Benefit/Plan/Coverage
    • Benefit Claims by Employee
    • Job Requisition Analysis
    • Applicant/Employee Search
    • Applicant Source Analysis
    • Applicant Notification Letters
    • COBRA Notification Letter
    • Scheduled Employee Reviews
    • Employee Reviews by Rating
    • Wage Comparison By Survey
    • Wage Comparison by Grade
  • Easily modify any library report or create reports using the powerful PowerBuilder® report writer

Inquiries

  • Inquiries put information at your fingertips. EmpowerHR provides inquiries for:
    • Employee Profile
    • Employee Work History
    • Employee Education/Skills
    • Employee Absences
    • Employee Entitlements
    • Employee Benefits
    • Employee Events

Additional Features

  • Multiple companies
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, Microsoft SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 3.x or Windows95

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

EmpowerIV

EmpowerIV is the heart of Empower’s e-business distribution software, providing the tools you need to ensure your inventory levels meet the demand of your organization in the most cost effective way possible.

Knowing accurate levels of inventory and understanding current and future demands upon that inventory are crucial elements in creating customer satisfaction. EmpowerIV provides the e- business tools required to meet this objective head on.

Starting with EmpowerIV’s extensive item catalog, you can document all of the rules for selling, buying, and ware-housing each of the thousands of items used in your business. Multiple units of measure, multiple costing methods, and automatic generation of requisitions/ purchase orders are just a few of the many features EmpowerIV provides.

Keeping accurate on-hand balances and knowing future demand and supply of every item is easy with EmpowerIV. Item demand resulting from EmpowerSO, and item supply resulting from EmpowerPO, are sent to EmpowerIV instantaneously. Using this information, EmpowerIV deter-mines which items require attention and automatically creates an un-approved requisition of purchase order for these items. The inventory manager can electronically review the requisition/purchase order, check past usage of the item, then approve, cancel, or adjust the document with a few clicks of the mouse.

Since EmpowerIV handles the tough part of the job, that means you have more time to sit down and analyze inventory usage using EmpowerIV’s inquiry capability, which provides the entire history of each item from a single window.

*Features Checklist: *

Item Catalogs

  • Unlimited text for item description
  • Item catalog allows different units of measure for inventory, purchase, sales, and analysis
  • Assign user defined commodity codes to each item
  • Item catalog allows for an unlimited number of vendors per item
  • Separate terms and conditions for each vendor/item
  • Ability to mark a primary vendor for each item
  • Establish receiving tolerance by percentage or by quantity for each item
  • Track vendor standard and net pricing for each item
  • Import Item information directly from vendor catalogs

Warehousing

  • Multiple warehouses
  • Multiple business lines per warehouse
  • Option to track by lot and/or serial number
  • Assign item location within the warehouse by section/row/shelf

Costing

  • Supports LIFO, FIFO and average costing
  • Pre-define General Ledger accounts for all transactions for each item

Stocking

  • Establish safety stock by item/warehouse
  • Establish economic order quantity by vendor/item
  • Automatically create purchase orders/requisitions when an item falls below the safety stock
  • Allow inventory manager to review/edit purchase orders before processing by buyer/vendor
  • Physical count modules allows counts by location and/or commodity

Reports and Inquiries

  • EmpowerIV provides online item inquiries for:
    • Current balances by location
    • Transactions since a user-specified date
    • Open/closed purchase orders for an item
    • Open/closed sales orders for an item
  • Inventory valuation report
  • Inventory replenishment report
  • Item transaction audit report

Additional Features

  • Multiple companies
  • Multiple currencies with automatic gain/loss calculations
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, Microsoft SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 3.x or Windows95

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

EmpowerPO

EmpowerPO is a complete, easy to use information system enabling you to better manage the procurement of goods and services for your business.

With EmpowerPO, purchasing agents can manage requisitions, purchase orders, receipts, and invoice approvals more efficiently and with greater flexibility than ever before.

EmpowerPO’s Requisition module offers you fully automated, electronic creation and approval of requisitions. Users can create requisitions then have EmpowerPO electronically route the requisition to one or more approvers based on the dollar value of the requisition and/or the GL Accounts charged.

EmpowerPO also improves your efficiency in creating and distributing purchase orders. EmpowerPO’s electronic format enables you to easily distribute POs via email or fax.

EmpowerPO’s Receiving and Invoice modules insure that only what is ordered is what is received and paid for by using a three-way electronic match. EmpowerPO expedites solutions to problem invoices by electronically routing discrepancies to the appropriate person and improving communication between vendors, buyers, and requestors. Feature Checklist

Requisitions

  • Create electronic requisitions on any workstation in your organization
  • Quickly select items from pre-defined vendor catalogs to set price optimum order quantities
  • Order new or one-time items without having to set up a vendor catalog
  • Automatically assigns a list of approvers to the requisition upon completion
  • Approvers assigned based on dollar amount of the requisition and/or departments/accounts
  • Requisitions are electronically routed to each approver in the correct order
  • Route requisitions across the room or across the country
  • Requestors can always view the status of a requisition
  • Approvers can create notes to pass along the approval trail
  • Requesters can view notes during the approval process
  • Automatically creates the purchase order when all approvals are entered

Purchase Orders

  • Enter via keyboard or automatically created from approved requisitions
  • Use multiple PO types to determine rules for processing blankets, inventory, and service POs
  • Enter POs as approved or unapproved
  • Electronically route unapproved POs to buyers
  • Automatically assigns PO numbers
  • Use character prefixes with PO numbers to identify the source of the PO
  • Search for PO numbers in seven different ways including vendor, buyer, date, requestor and item
  • Record confirmation date and who the confirmation was with
  • Freight/taxes can be pre-approved when the PO is created, or specified by amount if they are known
  • Establish item catalog for regularly purchased items
  • Enter an unlimited number of suppliers, their terms and conditions, for each item
  • Establish price and/or quantity tolerances by percent or by amount for each item/vendor
  • Empower automatically calculates and stores average days to deliver
  • Use different units of measure for quantity ordered and price
  • Expense one item to multiple departments or cost centers by amount or by percentage
  • Assign items to pre-defined commodity classes for expense analysis
  • Track items purchased by cost code in addition to ledger account
  • Record vendor item numbers in addition to internal item codes
  • Establish separate required dates, ETA dates and shipment dates for each item of a purchase order
  • Enter comments for the PO or for each line
  • Indicate if comments are printed on the PO or only available for receiving
  • Specify up to two taxes per item

PO Printing

  • Print a PO at a time, or print all POs created in a day
  • Re-print a PO at any time
  • Print cancelled and change orders
  • Print or fax POs to vendors
  • Print on pre-printed forms or laser stock

Receiving

  • Receive items by PO
  • Record the bill of lading or packing slip ID to facilitate invoice matching
  • Record the receiver, carrier, location, and date
  • Empower displays each open item, eliminating the need for typing
  • Allows partial receipts for any item
  • Allows multiple receipts per item
  • Allows changes to/deletions of incorrect receipts
  • Ability to expense upon receipt

Invoicing/Credit Memos

  • Enter invoices by PO number
  • Automatic three-way match between the PO, receipt and invoice
  • Checks PO price against invoice price
  • Checks life-to-date invoiced amount against PO amount
  • Checks invoice quantity against received quantity
  • Checks if PO is open, and not cancelled
  • Invoices with variances of quantity or price are entered as unapproved and routed to an approver
  • Approver can reconcile problem, correct PO/receiver/invoice
  • Approver can record notes of what action was taken
  • Credit memos can re-open a PO item for receiving corrected items without creating a new PO

Budget Checking

  • Ability to validate if PO expense exceeds remaining budget
  • Specify if an over budget condition is an error or a warning
  • Record commitments in EmpowerGL and/or EmpowerCosting

Reporting

  • Complete library of standard reports including:
    • Purchasing Register
    • Open POs By Buyer
    • Expedite PO
    • POs Ordered Not Received
    • POs Received Not Invoiced
  • Easily modify any standard report or create reports using the powerful PowerBuilder® report writer

Additional Features

  • Multiple companies
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 3.x or Windows95

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

EmpowerPY

EmpowerPY is a comprehensive payroll system enabling you to easily track employee time, accurately calculate employee pay and easily distribute checks and pay liabilities to the government.

EmpowerPY takes the work out of recording, calculating and distributing your employees payroll information. Whether your payroll processing is complex, requiring multiple pay frequencies for different business units, or a simple weekly payroll, EmpowerPY’s table driven set-up makes it easy.

At the core of EmpowerPY’s capabilities lies an easy to use interface where you establish the rules for calculating pay, deduction, benefits, retirements, entitlements and taxes. Complex calculations using prorated amounts, percentages, annual salary basis and/or rates per 1000 are all possible with the EmpowerPY solution.

EmpowerPY’s TimeCard module makes collecting employee time an efficient, accurate process. Features such as Shift Calendars, Department Schedules, electronic clock interface, pre- defined standard hours, work order validation and automatic allocations save time and improve accuracy.

Whether your employees choose direct deposit or printed checks EmpowerPY has a variety of ways to make life easy in the payroll department. Printed checks use convenient laser forms and with EmpowerPY’s Print Restart capabilities your check numbers are always in sync with your laser forms. If your employees choose direct deposit, EmpowerPY provides for multiple direct deposits per check as well as the ability to override a direct deposit in order to receive a printed check for special bonus or incentive payrolls.

Feature Checklist:

Payroll Calculation

Pay Types

  • Unlimited number of pay types including regular, hourly, salary, overtime, etc.
  • Effective on/off date for pay rates
  • Limits by pay period and/or YTD

Deductions

  • Unlimited number of deductions per employee
  • Vary the frequency of each deduction as monthly, annual, pay period, quarterly, etc.
  • Limits by pay period, YTD, and LTD
  • Calculate and collect arrearages
  • Direct deposit any deduction

Retirement Plans

  • Employer paid
  • 401K and 403B plans

Taxes

  • Support all federal, state, and local taxes
  • Support Social Security and MDC
  • Calculate FUTA and state unemployment

Entitlements

  • Table driven definition for entitlement accruals such as vacation, holidays, floaters, etc.
  • Employees are automatically enrolled based on eligibility by seniority and/or hire date
  • Complete audit trail of accrued and time taken LTD

Benefits

  • Table driven setup for all benefit plans including medical, dental, insurance, etc.
  • Automatically calculate employer paid benefits based on employee’s pay
  • Automatic deductions for employee paid benefits
  • Support for cafeteria plans

Non-Cash Remuneration

  • Automobile use
  • Life insurance in excess of IRS limits

Expense Reimbursement

  • Directly reimburse employee expenses without effecting Accounts Payable
  • Include expenses on the same or separate check

Time Cards

  • Daily or weekly input
  • Input by date, department, supervisor or employee ID
  • Enter exceptions to standard pays
  • Enter hours/amount by job/project
  • Automatically set rates by employee, pay type, or job
  • Enter hours by GL account
  • Process pay for pay cycles other than the current cycle

Checks

  • Payroll Cycles
  • Calculate payroll:
    • Monthly
    • Bimonthly
    • Biweekly
    • Weekly
    • On demand
  • Recalculate an individual’s pay without having to recalculate all employees
  • Ability to void all checks in a run

Check Printing - Pre-printed Stock

  • Print on custom pre-printed check stock
  • Complete restart if paper jams

Check Printing - Laser Checks

  • User-designed check/stub format
  • Laser paper stock eliminates pin feeds

Manual Checks

  • Record/print manual checks
  • Create and print single checks on demand
  • QuickCheck creates the check and updates the pay, deductions, and taxes in one step

Additional Check Features

  • Check voids in the same or future GL period
  • Replace a damaged check with a new check
  • Record destroyed check numbers
  • Sort by employee ID or department

Bank Accounts

  • Unlimited number of bank accounts
  • Reconcile bank statements easily online:
    • Reconcile outstanding checks using keyboard/mouse
    • Reconcile by importing a file of transactions supplied by your bank
    • Enter interest and fees during reconciliation that are automatically posted to GL

Employee Profiles

  • Character or numeric employee IDs of up to 25 characters
  • User-defined employee attributes such as mail stop, parking space, etc.
  • Mailing labels
  • Establish values for:
    • Pay, deduction, taxes
    • Direct deposit information
    • Dates for birth, hire, seniority

Reporting

  • Complete library of standard reports including:
    • Payroll Proof
    • Check Register
    • Pay/Deduction/Tax/Entitlement/Benefit Register
    • Direct Deposit Register
    • Un-Reconciled Bank Register
  • Easily modify any library report or create reports using the powerful PowerBuilder® report writer

Inquiries

  • Inquiries put information at your fingertips. EmpowerPY provides inquiries for:
    • Employee Profile
    • Time Cards by Employee
    • Pay/Deduction/Tax by Employee
    • Checks by Employee
    • Entitlements by Employee
    • Benefits by Employee

Direct Deposit

  • Unlimited number of direct deposits per employee
  • Separate pre-notification for each deduction and net pay

W-2 and T4 Processing

  • Pre-printed forms
  • Electronic filing
  • Annual updates conform to IRS rules

Additional Features

  • Multiple companies
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, Microsoft SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 3.x or Windows95

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

EmpowerSO

EmpowerSO is the cornerstone module of the Empower e-business distribution software, providing the technology you need to better manage the entire sales cycle of your products.

Whether you begin by entering a quote on the Web or by placing an order from your desk, EmpowerSO works with you during each step of processing the order: from approval, to acknowledgement, to confirmation, to procurement, to logistics, to shipping, to billing, to collection.

After the order is processed, EmpowerSO’s Sales Analysis module provides timely reporting of gross sales, gross margin, and net profit to keep you on top of what products and customers are having the greatest impact on your sales and on your bottom line.

Efficiency is one of the hallmarks of EmpowerSO. Once a quote/order has been placed, all of the processing related to that quote/order is handled electronically, eliminating the usual delays inherent in manual paper based systems.

Communication within your organization, as well as with your customers, is improved using EmpowerSO’s Internet module, EmpowerAccess. With Empower-Access your agents and/or customers can easily track the progress of their orders at any time during the day or night. Feature Checklist:

Quotes

  • Remote entry by salesperson/customer via Internet
  • Unapproved quotes are electronically routed for approval
  • Approvals subject to an online check of the customer’s credit balance
  • Email approved quotes directly to your customers
  • Lost business analysis
  • Easily create new quotes from prior quotes/orders

Orders

  • Unlimited shipping locations per customer
  • Sales agent and salesperson commissions
  • Flexible price structure by item, customer, customer group, territory, quantity, etc.
  • Multiple currencies
  • Customer discounts and line item discounts
  • Automatic credit limit checking
  • Email order acknowledgements directly to your customers
  • Multiple payment methods including check, wire, letter of credit, bank draft, and credit cards
  • Capture required customer deposits and track deposits received prior to shipping
  • Capture all freight expense, both direct and indirect
  • Extensive product catalog including supplier catalogs available online
  • Easily capture all related expenses such as customs, duties, special handling, and packaging
  • Online review of profit margins by item and for the order before order is approved
  • Scoreboard tracks open orders prioritized by date and/or amount and/or priority

Logistics

  • Automatically create purchase orders for items not stocked
  • Ability to reserve inventory to meet the requirements of an order
  • Purchase Order Scoreboard tracks open purchase orders required to complete shipments by a date
  • Complete notes module documents communication with vendors/customers on open orders
  • Schedule shipments using freight forwarders, consignees, or other third parties
  • Pre-print all required forms for shipping including customs documents, pick lists, and bills of lading
  • Schedule multiple freight pickups at either vendor locations or your warehouses

Shipments/Invoicing

  • Easily enter actual quantities shipped against scheduled shipments
  • Easily record all freight information following the shipment
  • Automatically close incomplete orders or create backorders when shipping
  • Easily add miscellaneous charges during or following shipment
  • Email shipping notification to your customers
  • Automatically interface invoices to EmpowerAR upon completion of shipper
  • Create and track return merchandise authorizations
  • Automatically create credit memos for RMAs received

Sales Analysis

  • Gross sales and margins by any category over any period of time
  • Complete profit/loss statement for each order including expenses paid related to the order

Inquiries

  • Inquiries put information at your fingertips. EmpowerSO provides inquiries for:
    • Open Quotes
    • Quote History
    • Open Orders
    • Order History
    • Order PO/Inventory Status
    • Shipments Scheduled
    • Shipment History
    • Invoice/Credit Memo Status
    • Customer Aging
    • Delinquent Customer Collections
    • Customer Communications

Additional Features

  • Multiple companies
  • Multiple currencies with automatic gain/loss calculations
  • Secure access via username and password
  • Intuitive navigation
  • Establish menus/navigation by job task or by user
  • User preferences establish business rules for processing

Client Server Technology

  • Open system architecture
  • Multiple DBMS support for Oracle, Microsoft SQLServer, Sybase and SQLAnywhere
  • Client support for WindowsNT, Window 3.x or Windows95

Service and Support

  • Onsite installation
  • Onsite training
  • Custom programming
  • Source code
  • Annual maintenance
  • Software enhancement lists
  • User conferences

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