Purchasing/Receiving

The Advantage system is fully integrated system. The software includes a complete accounting package, designed by our customers, with accounting applications that are sure to meet your needs. Geared toward single and multi-user stores, the applications provide the flexibility needed to facilitate all of our users.

• Items may be entered by an 8-way quick search
• All purchase orders may be updated anytime
• Tallies may be generated on purchase orders
• Purchase orders may be created for non-inventory items, such as: office supplies, uniforms, etc.
• Purchase orders may be taxable or nontaxable
• Discounts may be taken on all or selected items
• Multiple additional charges may be added to orders and dispersed by various methods
• Purchase orders may be transferred to other purchase orders
• Direct purchase orders may be created that bypass the inventory cost and quality updating
• Purchase orders may be transferred to other store locations
• Vendor search by number or name
• Quotes vendors have given you may be turned into purchase orders
• Vendor terms will default purchase invoices due dates
• Invoices may be automatically generated in Accounts Payable when purchase orders are received
• Prices may be updated when receiving a purchase order
• The software can recommend new prices based on the last margin, when costs change
• Items or costs received incorrectly may be automatically reversed by re-receiving the purchase order
• The General Ledger is automatically updated when a purchase order is received
• Price stickers or bin labels may be printed automatically when receiving
• Purchase orders may be received by scanning item bar codes or by hand-held data collectors or RF devices
• Items may be cancelled or back order
• Purchase history is available for each item and vendor, for years
• View year-to-date vendor purchases totals
• YTD, MTD, or daily tracking of purchases

REPORTS

• Items On Order Report
• Vendor Master List
• Past Due Order or Anticipated Orders Report
• Received Item History Report
• Open Purchase Orders Report