9.1
Editor’s Rating:
Best Overall
eMaint CMMS: Asset Detail View
eMaint CMMS
  • Customizable KPIs and workflows
  • Easy barcode scanning from mobile app
  • Intuitive scheduler tool
9.2
Editor’s Rating:
Strong Mobile Support
UpKeep: Reports
UpKeep
  • Easy to use via mobile app
  • Compatible with iOS and Android
  • Provides QR codes
8.9
Editor’s Rating:
Best Free Option
Maintenance Care: Detailed Work Orders
Maintenance Care
  • Work requests
  • Preventive maintenance
  • Asset management

A business looking to get started with facility management and facility maintenance will understandably want the best product available.

Here are some of the best facility management software options for your business, along with the benefits each provide.

1 eMaint - Best Overall

Why we chose it: eMaint, a cloud-based CMMS, is best overall for its asset and maintenance management across various industries. It offers an extensive feature set including work order management, preventive maintenance scheduling, and inventory control.

eMaint also helps improve operational efficiency and reduce maintenance costs, with capabilities like real-time KPIs, condition-based monitoring, and customizable dashboards and reports. eMaint’s user-centric design and data insights make it an ideal choice for maintaining asset health and performance over time.

Best Overall:
eMaint CMMS

eMaint CMMS: Asset Detail View
eMaint CMMS: Scheduler
eMaint CMMS: Asset Cards
eMaint CMMS: Assets
eMaint CMMS: Asset Sensor Details
eMaint CMMS: Scheduling
What We Like
Customizable KPIs
Customizable workflows
Easy barcode scanning from mobile app
What We Don’t Like
Difficult to customize work orders and purchase orders
Limited formatting options
Overview
Price Range: $$
Starting Price: $69/user/month
Client OS: Web
Deployment: Cloud Hosted

2 UpKeep - Strong Mobile Support

Why we chose it: UpKeep is our top mobile option providing asset, property, and facility management, inventory tracking, and enterprise global maintenance. The mobile app lets you monitor work requests, track inventory levels, create and go through checklists, and scan QR codes all from your mobile device.

UpKeep even lets you test out the software if you’re unsure through their limited free version, making this a risk-free option if you’re looking to invest in a mobile-first and relatively easy to use maintenance management solution.

Best Mobile Apps:
UpKeep

UpKeep: Reports
UpKeep: Purchase Orders
UpKeep: Inventory
UpKeep: Mobile Assign Request
What We Like
Mobile-first option
Remote monitoring
QR code scanning
What We Don’t Like
Free version is limited
Android app not as robust as iOS app
Free version is limited
Overview
Price Range: $$
Starting Price: $45/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

3 openMAINT - Best Free Option

Why we chose it: We picked openMAINT because it’s an open source solution for property and facility management. This platform is built to help you gather data that pertains to your asset inventory (buildings, installations, movable assets) and the maintenance costs related to them. The software comes with all the needed features, such as space inventory, facility maintenance, logistics management, and GIS/BIM support.

Best Free:
openMAINT

What We Like
Truly free option
Open-source software
GIS/BIM support
What We Don’t Like
Limited capabilities
Limited capabilities
Overview
Client OS: Web
Deployment: Cloud Hosted

4 Maintenance Care - Strong Work Order Management

Why we chose it: Maintenance Care enables easy creation, management, and tracking of work orders, with features like simple request forms, a user-friendly dashboard, and a built-in duplication checker to prevent repetitive tasks. It also supports automatic notifications for new requests and preventive maintenance tasks, deliverable via email or text message to any mobile device.

Additional perks of Maintenance Care include integrations with apps like Zapier, Alexa, and 3DVR and an open API for custom integrations. It also delivers automated out-of-the-box reporting for tasks, forecasts, and asset depreciation.

Strong Work Order Management:
Maintenance Care

Maintenance Care: Detailed Work Orders
Maintenance Care: Easy PM Planner
Maintenance Care: Asset Profile
Maintenance Care: Task Management
Maintenance Care: Public Work Order Form
Maintenance Care: Maintenance Request
Maintenance Care: Work Order
Maintenance Care: Work Requests
What We Like
Work requests
Preventive maintenance
Asset management
What We Don’t Like
Limited flexibility in user permission settings
No option to save generated invoices
Android app not as robust as iOS app
Overview
Price Range: $$
Starting Price: Free
Client OS: Windows, macOS, iOS, Android, Web
Deployment: Cloud Hosted

5 MaintainX - Advanced Quality Control

Why we chose it: MaintainX made our top recommendations beause of its digital audit trails and KPI reporting. This feature is crucial for managing reactive and preventive maintenance and controlling daily operations like safety and quality inspections​.

The platform also supports compliance processes and quality control measures. It offers features for safety inspections and escalation protocols, ensuring adherence to regulations like OSHA​.

Advanced Quality Control:
MaintainX

MaintainX: Work Orders List
MaintainX: To Do List
MaintainX: Work Order Details
MaintainX: Work order
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

6 Click Maint - Streamlined Maintenance Workflows

Why we chose it: Click Maint is one of our top picks because it streamlines maintenance workflows and reduces downtime in facility operations. It provides features like maintenance request submission, assignment and prioritization of requests, scheduling, and notification to technicians.

The platform offers real-time visibility into maintenance tasks, audit trails, and data security. It also enhances facility team collaboration and offers tools for effective work order prioritization and improved asset performance.

Streamlined Maintenance Workflows:
Click Maint

Click Maint: Key Performance Indicators
Click Maint: Parts Details
Click Maint: Inventory and Parts
Click Maint: Maintenance Costs
Click Maint: Preventive Maintenance and Work Orders
Click Maint: Work Order List
Click Maint: Reports and KPIS
Click Maint: Preventive Maintenance List
Click Maint: Asset Details
Click Maint: Work Order Details
What We Like
Fast implementation times
Affordable pricing for small businesses
Responsive support
What We Don’t Like
No predictive maintenance, IoT sensor integration or purchase orders
Only English support
Overview
Price Range: $$
Starting Price: $35/user/month
Deployment: Cloud Hosted

7 Limble CMMS - Strong Predictive and Preventive Maintenance

Why we chose it: We picked Limble CMMS for its predictive maintenance based on real-time sensor data, allowing for maintenance decisions to be data-driven, significantly enhancing efficiency. It supports advanced proactive maintenance methods with condition-monitoring sensors that provide accurate information directly from equipment, even remotely. Finally, Limble enables the creation of comprehensive maintenance reports with customizable filters for informed decision-making​.

Strong Predictive and Preventive Maintenance:
Limble CMMS

Limble CMMS: View Bad Compressor
Limble CMMS: Quarterly Maintenance
Limble CMMS: Report a Problem
Limble CMMS: Asset Management
Limble CMMS: Total Cost of Operations
Limble CMMS: Scheduling
Limble CMMS: Location Dashboard
Limble CMMS: Global Dashboard
What We Like
Ease of use allows access to all employees
Fully functional trial
Limited setup period
What We Don’t Like
Can not schedule a WO to become active in the future
Limited form customization
Periodic refreshes rather than instantaneous updates
Overview
Price Range: $$
Starting Price: $35/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

8 Fiix - Most Customizable Option

Why we chose it: We went with Fiix for its custom workflows for various maintenance and asset management processes. Fiix provides over 100 templated reports, a custom report builder, and automatic report sending. This feature ensures full visibility into maintenance and equipment data, facilitating data-driven decision-making.

Most Customizable Option:
Fiix Software

Fiix Software: Asset Management
Fiix Software: Work Order
Fiix Software: Scheduled Maintenance Trigger
Fiix Software: Administrator Dashboard
Fiix Software: Dashboard with Widgets
Fiix Software: Mobile Work Orders
Fiix Software: Mobile Work Order Details
What We Like
Comprehensive, all-around system
Has a forever-free version
Very easy to create and add new items
What We Don’t Like
Difficult search functionality
Learning curve to creating reports
Overview
Price Range: $$
Starting Price: $40/user/month
Client OS: iOS, Android, Web
Deployment: Cloud Hosted

9 eWorkOrders - Top GIS Solution

Why we chose it: eWorkOrders offers a unique GIS feature for mapping real-world locations of assets, particularly useful for organizations with multiple facilities or widespread assets. eWorkOrders’ GIS solution allows for the visualization of work orders, assets, and floor plans on maps, which is accessible via computer or mobile device

Top GIS Solution:
eWorkOrders

eWorkOrders: Customizable Dashboard
eWorkOrders: Work Order Management
eWorkOrders: Interactive Calendar
eWorkOrders: Cybersecurity Scorecard Rating
What We Like
Clean and navigable interface
Cost effective for small companies
Easy to implement and learn
Overview
Price Range: $$
Starting Price: $35/user/month
Client OS: Windows, macOS, iOS, Android, Web
Deployment: Cloud Hosted

What is Facility Management Software?

Facility management software monitors the health of buildings, spaces, and the equipment residing in them through tracked repair and facility maintenance work. Also known as computer-aided facility management software, or CAFM software, these solutions can monitor assigned tasks to ensure repair work is being done when needed (corrective maintenance) or as a routine check-up (preventive maintenance).

Most processes are accomplished through:

  • Asset management
  • Vendor/supplier management (for purchasing parts)
  • Maintenance software workflows

Together, these functions act as a unique type of computer maintenance management or CMMS software–helping to automate your facility lifecycle management and avoids downtime, which ultimately improves the efficiency and longevity of assets.

Features of Facility Management Software

  • Asset Management: Keep track of and optimize the use of physical assets including equipment, tools, and machinery. Store location data to know where an asset is at all times.
  • Materials Management: Buy the needed parts and supplies for any repair work. Ensure materials are only being sourced from approved vendors to ensure quality and price points. Streamline the order process and organize purchase orders.
  • Maintenance Management: Create service issues and work orders for any needed maintenance, whether corrective maintenance, preventive maintenance, risk-based maintenance, of condition-based maintenance. Track the status of work orders in real time.
  • Preventative Maintenance: Create schedules, track procedures, set maintenance routines, balance workloads, and more. Validate that maintenance events have occurred.

Facility Asset Management Software

Facility management software is much more than asset tracking software. Facility management software is meant to be a continuation of asset tracking and provide the tools needed to manage multiple campuses or properties that your business operates.

To determine if you’ll need asset management software or facility management software, you’ll need to consider:

  • What types of assets are being managed?
  • What does the business plan to do with the assets?
  • Who is responsible for the assets?

In short, asset management software has the main purpose to squeeze as much value out of an asset as possible and will aim to extend the lifespan of that asset in whatever way possible. A simple way to think about this is a longer life span = higher utilization opportunities, and thus, that asset has been of more value to your company.

Facility management, on the other hand, wants to have the most optimal work environment by improving business productivity. Compared to asset management software, there is less of a focus on the health of an asset, and more of a focus on meeting workplace demands; typically by ensuring the business is running at optimal cost/quality ratios. This means for every two identical machines if one produces a better quality product, the system will prioritize the use of the higher quality system.

UpKeep Reports Facility Management Software
UpKeep lets you view reports on work orders and monitor their status.

CMMS Facility Management Software

For companies more concerned about equipment asset management and equipment maintenance (compared to facility maintenance), a CMMS software may be the better fit. Many companies may mistakenly consider the terms “CMMS software” and “facility management software” interchangeable. And while it’s true that many facility management solutions can provide the functionality of a CMMS software, it’s important to note the true motivations of each software.

CMMS software helps lower the overall cost of maintenance while improving productivity through equipment availability. CMMS tracks the costs of maintenance, and can also see which labor resources are being invested in the maintenance of assets. Some CMMS software may also provide location tracking and track asset depreciation.

Facility management software acts like a complete tool that provides comprehensive care of the facilities that make up your business, and includes the following features not found in CMMS:

  • Space management
  • Energy management
  • Real estate and property management

How Much Does Facility Management Software Cost?

The cost of facility management software starts at $33/user/month for a solution with a subscription-based pricing model. Some solutions may bill annually versus monthly–calculating your balance based on the square footage of your facility and the number of features/applications needed. Those solutions start at $2,500/year.

Pricing for facility management systems will typically be custom–depending strongly on the square footage of the facility being managed, as well as the number of concurrent users needed.

While software companies advertise software on a per user/month basis, these are generally introductory level prices to get prospects in the door. A business should expect to spend additional costs upfront for the initial implementation and any needed training, on top of the ongoing subscription-cost for use of the software (and any additional services, such as ongoing support).

Asset Essentials Location Management Facility Management Software
Asset Essentials lets you monitor each location by assigning statuses and employees.

Free Facility Management Software

Only a handful of free facility management software options exist, which come in the form of an open-source facility management solution. These options are meant as starter packages and will charge you for additional functionality down the road. They may also be trial versions of paid options which give you a preview of what you could get if you decided to purchase the software.

A business looking to get started with facility management and facility maintenance will understandably look for the lowest cost option available. However, a company will be wise to not sacrifice quality just to save a few dollars, and should instead look for the best fit available that will increase the longevity of your facilities, which will be the real cost-saver.

All Products

No products found
eMaint CMMS Screenshot

eMaint CMMS

★★★★★
★★★★★
(2)
eMaint is a comprehensive CMMS software designed to streamline maintenance management with its innovative technology and user-friendly interface.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$69/user/month
Client OS
Web
Deployment
Cloud Hosted
UpKeep Screenshot

UpKeep

★★★★★
★★★★★
(9)
UpKeep is a CMMS software that provides strong mobile capabilities to ensure your technicians and maintenance teams are productive.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$45/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Maintenance Care Screenshot

Maintenance Care

★★★★★
★★★★★
(5)
Maintenance Care is a powerful computerized maintenance management system (CMMS) that makes running facilities easier and more efficient.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
Free
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
openMAINT Screenshot
openMAINT is a property and facility management application for the management of the real estate assets, industrial facilities, infrastructures, and related maintenance activities. openMAINT is a CMMS product (Computerized Maintenance Management System) derived from specific and extensive experience in the field, following the rules and best practice. Key features include work orders, reports, inventory management, and preventive maintenance.
Client OS
Web
Deployment
Cloud Hosted
MaintainX Screenshot

MaintainX

★★★★★
★★★★★
(2)
MaintainX is a web-based maintenance and CMMS software for mobile devices. It aims to improve workflow completion and strengthen team communication with regard to maintenance tasks.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$10/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Click Maint Screenshot

Click Maint

★★★★★
★★★★★
(1)
Click Maint is an easy-to-use maintenance management software suitable for small and mid-sized businesses. It is a web-based application with features for managing requests, work orders, preventive maintenance, inspections, assets, parts, vendors, and more. Click Maint is accessible from desktop and mobile devices. Maintenance technicians can manage assigned work in the field, and managers get real-time insights from Click Maint reports. Click Maint’s customer support team is eager to help customers with implementations and ongoing support.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Deployment
Cloud Hosted
eWorkOrders Screenshot

eWorkOrders

★★★★★
★★★★★
(13)
eWorkOrders is a state-of-the-art computerized maintenance management system (CMMS) and enterprise asset management (EAM) software that lets you easily manage and report on daily operations and plan for future requirements.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud Hosted
Limble CMMS Screenshot

Limble CMMS

★★★★★
★★★★★
(1)
Limble CMMS is a mobile-first CMMS software designed to assist with maintenance by helping managers organize, automate, and streamline operations. Both desktop and mobile applications are available to provide access to services anywhere.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Fiix Software Screenshot

Fiix Software

★★★★★
★★★★★
(1)
Fiix is a CMMS software that helps organizations manage their maintenance operations more efficiently. It allows users to track maintenance tasks, manage assets, create work orders, and generate reports.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$40/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
ServiceChannel Screenshot

ServiceChannel

★★★★★
★★★★★
(1)
ServiceChannel is a facilities management software that uses a web-based dashboard to manage repair and maintenance programs. ServiceChannel lets facility managers find contractors and suppliers, enter service requests, track work orders, and process payments. The cloud-based solution can work across multiple locations and facilities. ServiceChannel has a marketplace of over 70,000+software to be effective third party service providers. This integration allows the ServiceChannel platform to be a complete solution for businesses.
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
Hippo CMMS Screenshot

Hippo CMMS

★★★★★
★★★★★
(17)
Hippo CMMS is a cloud-based CMMS software that helps companies track and manage their assets, equipment, and inventory.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$35/user/month
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
AiM IWMS Software Screenshot
AiM IWMS software offers a facility and asset management solution aimed at large organizations that manage many buildings. It’s tailored to higher education facilities management, providing detailed tracking of space utilization for organizational occupancy. AiM IWMS focuses on proration and time allocation.
Client OS
iOS, Web
Deployment
Cloud Hosted
FM:Systems Screenshot
FM:Systems, once FM:Interact, provides integrated workplace management systems (IWMS) designed to optimize facility operations while enhancing workplace experiences. This solution isfoundational for digital workplace transformation, providing extensive options for strategic planning, space management, cost reduction, and facility maintenance. The main modules are for space management and optimization, assets and maintenance, strategic real estate planning, resource scheduling, and projects and sustainability. Recently acquired by Johnson Controls, FM:Systems also supports flexible, hybrid work models and superior visitor experiences, ensuring compliance and security.
Deployment
Cloud Hosted
Planon Software Screenshot
Planon Software is a facilities management software for corporate real estate, financial services, and field service providers. Key features include real estate, asset, maintenance, and sustainability management. Planon Software also handles space management, including CAD drawings and digital floor plans for better visualization of space usage.
Client OS
Windows, macOS, iOS, Android, Web
Deployment
Cloud or On-Premises
OfficeSpace Screenshot

OfficeSpace

OfficeSpace is a workplace management software providing facility management functionalities such as floor plans, office moves, room booking, and request management. OfficeSpace is easy to set up and will work on any device. Visual Directory; Move Management; Reporting and Analytics; Room Booking; Request Management; Desk booking; Space Management; Technology; and Service and Support. OfficeSpace starts at $500/month
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$500/month
Client OS
iOS, Web
Deployment
Cloud Hosted
NetFacilities Screenshot
NetFacilities is a comprehensive web-based facility management solution. It offers a computerized maintenance management system (CMMS) that includes preventative maintenance features. Primarily, the software is utilized to submit, schedule, and manage work orders while maintaining detailed information about facilities, properties, and assets​​.
Client OS
iOS, Android, Web
Deployment
Cloud Hosted
MRI ProLease Screenshot

MRI ProLease

★★★★★
★★★★★
(1)
MRI ProLease is a software tool designed for lease administration and lease accounting. It offers dual functionality as both an administrative database and an accounting tool, allowing multiple teams to access it with appropriate security measures. It also supports recent changes to FASB and IASB guidelines to ensure complaince with ASC 842/IFRS 16. MRI ProLease integrates with MRI Contract Intelligence to collect data from relevant contracts and other legal documents.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Client OS
Web
Deployment
Cloud Hosted
FMX Screenshot
Facilities Management eXpress (FMX) is a configurable maintenance and facilities management software designed to enhance productivity, reduce operating costs, and provide actionable insights on equipment and facilities. It is used by a variety of industries including manufacturing, property management and education. With FMX, facilities managers can view activities and associated costs, track inventory, and view equipment, building and location histories. The building occupants can submit maintenance, event, transportation and technology requests. FMX offers unlimited customer support and training. FMX is accessible from any web browser, including on mobile. Customer data is hosted securely in the cloud, and FMX allows for unlimited users at no extra cost.
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$3,000/year
Client OS
Web
Deployment
Cloud Hosted
Proteus MMX Screenshot

Proteus MMX

Proteus MMX is a comprehensive maintenance operations management software hosted in the cloud. Proteus MMX is a provides facility managers with a single point of control for tracking, managing and maintaining numerous assets, locations, and stockroom inventory. Imagine streamlining all of the functions required in managing multiple assets. Take advantage of Proteus’ capabilities and reap the benefits of scheduled preventive maintenance, automated work orders, increased efficiencies, enhanced
Price Range
   $     $     $     $     $   
   $     $     $     $     $   
Starting Price
$39/user/year
Client OS
Windows, iOS, Android, Web
Deployment
Cloud or On-Premises
Workplace Screenshot
Axxerion, now Workplace, a SpaceWell Company, offers software and technology tools designed to simplify facility operations, reduce costs and energy consumption, and create smart buildings and workplaces. The software integrates Building Information Modeling (BIM), Integrated Workplace Management System (IWMS), live data from IoT, and mobile technologies, allowing users to access rich functionality and embedded BIM and sensor data via a single, intuitive interface. Workplace is designed for companies that require a secure and reliable platform for facility management processes, supported by industry-verified security, privacy controls, data encryption, and compliance.
Client OS
iOS, Android, Web
Deployment
Cloud Hosted

We searched and searched, but we couldn’t find any products in our database that match your criteria. Perhaps our team of software experts can help? They’d be happy to provide a list of free recommendations that meet your exact requirements.

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