Diamond Software has developed a software package specifically designed to handle the unique accounting needs of shipping agents. It contains the following features:
- Automatically books expenses to voyages as the bills are posted
- Keeps track of revenue for multiple offices or locations
- Allows for multiple user-defined revenue invoices for services offered
- Generates accounts receivable entries to the customer when the voyage is rendered
- Captures pro forma figures and provides comparisons to actual expenses and billing
- Allows editing of customer invoices
- Prints customizable invoice and statement cover letters
- Prints open payables along with associated customer invoices and whether the customer invoice has been paid
- Prints Jobs in Progress, showing all details, balances, and budgets for a voyage/customer, allowing selection by voyage, customer class, supplement, customer, and as-of date
- Prints an Active Voyage Summary including current balances, by office, voyage, customer, or agent
- Prints a Customer Balance Report, including vessel and sail date
- Integrates seamlessly with Microsoft Dynamics GP, an industry leader in accounting software
Entering Voyage Information
Essential job information is entered, along with as many customers as are needed and services provided. Associated general ledger accounts are automatically created.
Overview of Voyage Billing by Customer
One screen allows an overview of all customers, supplemental billings, invoices, and dates rendered.
Customizable Revenue Invoices
Services offered are determined by the agent, along with the revenue account for the service. Services may be billed by quantity/unit price or flat amounts with tax percentages specified.
Voyage Accounting Reports
- Customizable invoices and cover letters
- Jobs in Progress
- Active Voyage Summary
- Customer Statements with Vessel and Sail Date
- Open Receivables with Vessel, Port, Sail Date
- Open Payables with Voyage, Vessel, Customer, Associated Customer Invoice Balance, and total payables for customer
- … and many more
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