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Spectrum’s Time + Material module provides contractors with an easy method of calculating and preparing time and material invoices and billing details for ongoing jobs. Contractors who bill on a time and material or cost-plus basis will find that this module provides a simple and efficient way of tracking and billing these jobs. Bills are produced as soon as the costs have been committed, eliminating the need to wait for all the invoices to arrive and for payroll to be processed.

Time + Material allows for user-defined markups for each cost type or job total. Contractor fees can be added automatically or entered after the billing has been created. Multiple billing formats are available for each job and all line items can be modified, even after the bill has been created. When the bill is printed, amounts are automatically transferred to the Accounts Receivable module without duplicating entries, and an invoice is created. The system tracks billings so that only new items are billed; previously billed items are not mistakenly re-billed. New items entered to a previously billed period are not lost, but are billed through a currently open billing period.

Features

  • When the ‘Create billing for jobs with no activity?’ box is selected, the system will automatically create a single billing transaction detail record (assigned to the first phase of the job).
  • Automatically creates the billing from the actual and committed costs for each job.
  • Transfers the bill to the Accounts Receivable module as an invoice.
  • Billing rates can be established for each employee, by employee category, or by phases, which can be set up for all jobs or on a job-by-job basis.
  • Descriptive information on bills can be automatically transferred from detail descriptions in the job and phase files.
  • Virtually unlimited new billing line items and descriptions can be added to the bill, even after automatic creation.
  • Multiple billing formats, from detail history to summary totals, are available for the printed billing formats.
  • Fees and other markups can be added to each billing line or they can be added as a new, separate line item.
  • Billing rates allow for regular, over-time, and double-time.
  • The user can specify the exact date range for accumulating cost transactions when creating bills.
  • User-defined markup can be based on percentages, fixed amounts, or rates per hour.
  • Markup can be made for each of the different cost types, or on the job total.
  • Special billing rates can be set up for selected equipment codes and inventory items.
  • Taxable and non-taxable billings are supported.
  • Billing history is stored for use in inquiry and reprinting for as long as the user desires.
  • Daily time cards can be billed through Time + Material without a full completion of a payroll process for inclusion as a committed cost in a billing.
  • Contractor fees can be added automatically or entered after billing has been created.
  • Multiple billing formats are available for each job and items can be modified, even after the bill has been created.
  • New items entered to a previously billed period are not lost, but are billed through a currently open billing period.
  • The Time + Material module is fully integrated with the Job Cost, Esti-Link, Purchase Order, Inventory Control, Equipment Control, Payroll, Accounts Payable / Subcontract Management, General Ledger, and Accounts Receivable modules, to ensure accuracy and reduce input time.

Inquiry Screens

  • Cost Type Billing History Inquiry
  • Phase Billing History Inquiry
  • Job Detail Billing History Inquiry

Reports

Time + Material: This report produces a complete time and materials bill with options for a detail history for each phase/job cost type, each phase only, or each cost type only. The bill can also be sorted by cost type or by phase, with selection options for job range, project manager, division, phase, or cost type.

Profitability Report: This report generates a summary or detail report with the billing amount, actual cost, profit, and profit percentage for each Time + Material bill, with subtotals by phase and cost type. Markups and profitability are easily evaluated by job, project manager, or division. Since all items involved in billings can be stored as long as desired, profitability reports can be run for any date for comparison purposes.

Other Time + Material Reports

  • Pre-Billing Report
  • Detail Billing
  • Cost Type Summary Billing
  • Detail Billing History
  • Cost Type Summary Billing History Report
  • Phase Summary Billing History Report
  • Job-to-Date Recap Report
  • Job Billing Listing
  • Job Labor Billing Rates Listing
  • Job Equipment Billing Rates Listing
  • Labor Billing Rates Listing
  • Equipment Billing Rates Listing
  • Markup File Listing
  • Add-on File Listing
  • Time + Material Edit Listing
  • Transaction Journal
  • Update Pre-Time Cards Edit Listing
  • Transfer Update Journal

Other Applications

The following applications are designed to work hand-in-hand with Time + Material Billing:

"Time + Material Billing" is part of the Spectrum Construction Management Software line of products, developed by Dexter + Chaney.