Is Spectrum Construction Management Software right for your business?

Spectrum Construction Management Software is a great fit for many businesses. Find out if it's the right choice for you! Are you looking for a Spectrum Construction Management Software demo, technical support, product or pricing information or to simply to compare Spectrum Construction Management Software with competitive options? Quickly get answers and the information you need.

Spectrum’s Accounts Payable / Subcontract Management module provides complete control over cash flow. The wide variety of reports and inquiry screens allows an accurate understanding of the status of each job and subcontract. And, scheduling payments is fast and easy.

The system includes complete subcontract control. For example, payments cannot be entered if they exceed the revised subcontract amount. Retentions are automatically calculated by the percentage set up in each subcontract. Change orders are entered once and automatically update the subcontract amount and the revised estimate or committed cost in the Job Cost module.

The Subcontract Management feature also allows you to track a wide variety of paperwork related to construction projects. You can keep track of lien releases, releases from vendors and subcontractors, insurance certificates, and other important, time critical documents required to remain in compliance. The documents may be tied to invoices. The system can be set up to beep a warning or refuse to release a payment until an item has been signed and cleared in the Spectrum system.

Checks can be selected by job, vendor, payment date, or vendor type, and retentions are easily selected and paid when a job is completed. If a check is issued in error, when corrected, the system will automatically set up all the corresponding invoices and adjust the vendor, subcontractor, and General Ledger balances.

Features

  • The A/P Invoice inquiry window, which is available in General Ledger, Job Cost, Equipment Control, and Accounts Payable inquiry screens, displays timely payment information when the invoice or credit memo is unpaid.
  • The Pre-Check Register, Manual Check Register, Check Register, and Void Check Register reports are enhanced to display Cash Management bank account information when the Cash Management bank accounts are used.
  • Aging reports can be reconstructed for any prior period retained on the system.
  • Electronic workflow for invoice approval tracks invoices electronically, provides email notification, and flexibly routing of invoices to each in a series of approvers. Document Imaging enables original invoices to be viewed throughout the approval process.
  • Year-end balances can be recalculated at any time if data changes.
  • Vendors can be looked up by name if code is not known. Retention is held until payment is authorized.
  • Vendor inquiry can display open items and history.
  • AP Account Inquiries display activity totals and itemized detail for any account.
  • Flexible payment selection is available (single invoice to entire job).
  • On-line calculators are available in several fields. System is able to place invoices or vendors on indefinite payment hold.
  • Partial payments are allowed for any invoice, including retained amounts.
  • Retention is held until payment is authorized.
  • Vendor inquiry can display open items and history.
  • AP Account Inquiries display activity totals and itemized detail for any account.
  • Flexible payment selection is available (single invoice to entire job).
  • On-line calculators are available in several fields. System is able to place invoices or vendors on indefinite payment hold.
  • Partial payments are allowed for any invoice, including retained amounts.
  • A vendor history file of paid invoices is maintained, including check number and date.
  • Check reconciliation is performed by bank statement date.
  • 1099 printing can be performed at any time.
  • A void check entry completely reverses related paid invoices.
  • Retention can be paid for an entire job, vendor, or vendor type.
  • Change orders are entered once and tracked in both the subcontract and job.
  • Invoice remarks are also tracked in AP, JC, and GL.
  • If a duplicate invoice is entered, a window automatically opens displaying information on the existing invoice.
  • Open commitment PO amounts can be displayed in numerous cost information screens.
  • Vendors can be looked up by name if code is not known.
  • A/P Account Inquiries display activity totals and itemized detail for any account.
  • Spectrum is able to place invoices or vendors on indefinite payment hold.
  • Check reconciliation is performed by bank statement date and cleared checks may be kept online indefinitely.
  • Accounts Payable is fully integrated with Document Imaging, General Ledger, Job Cost, Equipment Control, Preventive Maintenance, Time & Materials, Purchase Order, Order Processing, and Sales Analysis.

Inquiry Screens

  • Vendor Inquiry
  • Subcontract Detail Inquiry
  • Subcontract Inquiry by Vendor
  • Subcontract Inquiry by Job
  • Display Batch Invoice Totals
  • Display Total A/P Balance
  • Subcontract Change Order Inquiry
  • Payment Selection Pre-Check Inquiry

Reports

Subcontract Analysis Report: Complete listing of each subcontract with the contract, to be billed, total billed, retention, paid, discounts taken, and balance amounts all displayed for quick analysis. This report is very useful in evaluating the current status of your subcontracts for each subcontractor or for each job.

Aged Payables Report: Shows all open invoices as Current, 30, 60, 90, or over 90 days. Retention amounts are also tracked and the report can be printed to show each invoice separately or a summary total for each vendor, subcontractor, or job. Selecting a date from any prior period can reconstruct a history of invoices outstanding on that date.

Cash Requirements Report: This report will aid in projecting cash required for any future dates selected (up to three dates can be chosen). This analysis can be sorted by job or by vendor.

Document Tracking Reports: This is a very flexible report, which can be used as a tickler or to track all open documents. You can print an exception report when printing checks. It may also be run by job, or other selection criteria.

Other Accounts Payable Reports

  • Payments GL Detail Reports
  • GL Distribution Reports
  • Trial Balance Reports
  • Pre-check & Check Registers
  • Check Register History Reports
  • Manual Check Log
  • Subcontract Status Reports
  • Subcontract Detail Payment Report
  • Subcontract Billing Register
  • Subcontract File Listings
  • Subcontract Change Order Print
  • Subcontract Change Order Logs
  • Subcontract Change Order Form
  • Subcontract Form
  • Vendor Labels
  • 1099 Edit Listing
  • 1099-MISC Form Printing
  • Vendor 1099 Listing
  • Vendor History
  • Vendor File Listings
  • Transaction Registers
  • Accounts Payable Checks
  • Recurring Invoice/Credit Memo
  • Recurring Invoice Reports
  • DBE Job Cost History Report
  • Use Tax Code Listing
  • Use Tax Reports
  • Document Tracking Item Listing
  • Invoice Approval Routing Listing
  • Approval Performance Report
  • Change Vendor Code Listing

Other Applications

The following applications are designed to work hand-in-hand with Accounts Payable:

"Accounts Payable" is part of the Spectrum Construction Management Software line of products, developed by Dexter + Chaney.