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The Accounts Payable module consists of the following elements.

Payment Types ‘Payment types’ are used to classify your payments to suppliers into categories such as ‘Check’, ‘Amex’, ‘Cash’, etc. Whenever you record a supplier payment, you must specify a payment type. The payment type also determines whether payment is made by check, manual check, or file transfer.

Supplier Invoices The Supplier Invoices screen is where all supplier invoices that are not related to purchase orders are entered. Invoice amounts can be distributed across an unlimited number of expense types (and corresponding GL accounts). Invoices can be immediately paid from the screen (such as by manual check).

Purchase Order Invoices Supplier invoices that are related to purchase orders are entered in the Purchase Order Invoices screen. Line items are matched with supplier invoice prices and any discrepancies between PO prices and supplier invoice prices are posted to a Purchase Variance GL account.

Recurring Invoices The Recurring Invoices screen is used to enter and generate supplier invoices that have fixed, recurring amounts, such as rent, loan payments, etc.

Payment Processing The Payment Processing screen is used to select supplier invoices for payment and to process payments and print checks.

Payments Register All past supplier payments are listed in the Payments Register screen, which includes a void payment capability.

Other Applications

The following applications are designed to work hand-in-hand with Accounts Payable:

"Accounts Payable" is part of the DBA Manufacturing Next-Generation line of products, developed by DBA Software.