System Overview

The primary purpose of a Purchase Order system is to control and track all expenditures of a firm from the time of initial order placement through the receipt of those orders and accounts payable entry. The Infinity POWER Purchase Order Entry module expands upon this primary requirement to provide a very sophisticated on-line request for proposal and purchase order processing system. The process automates both standard disbursements, as well as the purchase of inventory for use on projects and/or resale.

Product Features

• 20 Character Purchase Order Number
• Assign Purchase Order Number or use Auto-Numbering Feature
• Supports Partial Receipts, Duplicate Purchase Orders and Vouchering Receipts
• Create Requests for Proposal (RFPs)
• Create Purchase Orders for Specific Projects (Jobs)
• Allow Receipt of Inventory Items directly into a Project
• Allows the Committing of Items to Projects without receiving them through Inventory
• Committed Cost Report which details all of the budgeted, actual, and committed costs to a project (Job)
• Allows Importing of Purchase Order Information
• Retrieval of Orders by P.O. Number, Vendor Number, Vendor Name or Vendor Sales Order Number
• 300 Detail Lines per Purchase Order
• Vendor Part Numbers, Unit of Measure and Conversion Quantity on Purchase Order
• Vouchering Process Verifies Quoted Cost to Actual Cost
• Allows Cost Adjustments if different from the time of receipt entry
• Vouchering Process Verifies General Ledger Budget Overflows by Account Number
• On-Line Add a Vendor
• On-Line Add of Inventory Items
• On-Line Add a General Ledger Account
• On-Line Vendor Inquiry (Shows Factor Information, Open Items and Aging for Both Future Due/Past Due)
• On-Line Inventory Item Inquiry (Shows Pricing, All Quantities, Costs)
• Scheduling Reports Projecting Inventory Receipts based on Specified Promised By Dates
• Handles Regular and Non-Inventory Items
• On-Line Purchase Order Inquiry shows Complete Order Status
• Allows Automatic Generation of Purchase Orders to fill Special Orders and Drop Shipments (From Sales Order Entry)
• General Ledger Account Inquiry, General Ledger Account Add during Processing
• General Ledger Account Status Checking will not allow posting to any General Ledger account if Account Status is not set to Normal
• 20 Character Sales Order Reference Field