Purchase Orders

Purchase Orders automates and streamlines all purchasing procedures, enabling efficient control of material and subcontractor expenses. The Purchase Order module provides real-time information on what has been ordered, when it should be received, and what it costs. This module provides a quick ROI for field service and construction firms, as well as facilities, HVAC, electrical and other specialty contracting firms.

Used in conjunction with Data-Basics Service Provider/Subcontractor E-ware, a Purchase Order is automatically generated when a Work Order is created for a service provider/subcontractor.

Features:

• Automatically Generate PO's Based On Stock Parameters
• Fully Integrated with Field Service
  • Automatic PO creation when work order is generated for service providers
  • Generate PO for work order materials from Dispatch Board
• Subcontractor Control:
  • Paid-When-Paid
  • Block Payments if Required Insurance is Expired
• Realtime Information Displayed in Vendor Record:
  • Last Time Bought - lists most recent items, prices of items bought from this vendor
  • Purchases Summary - rolling three year summary of items, quantities purchases
• Purchase Order Tracking
• Line-by-Line Committed Cost Detail on Job Cost Reports
• Proactive Reorder Advice Management
• Increased Operational Efficiency
  • Streamlined Data Entry
  • Automatic Inventory Updating
  • Instant Vendor Part Cross-referencing
  • Error Checking Prevents Illegal Status Changes
  • User-definable Purchase Order Comments
  • Detailed Freight and Shipping Instructions
• Multi-national Currency Support
  • PO's for Foreign Vendors Generated in their Currency
  • General Ledger Maintained in Corporate Currency