Is CYMA IV Not-for-Profit Edition right for your business?

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CYMA General Ledger

The General Ledger is the heart of any accounting system where all accounting transactions are recorded, summarized and posted.

The CYMA General Ledger provides advanced tools to manage the continuing entry and reporting of your financial transactions. Featuring detailed audit trails, extensive budgeting capability, a 24-character account number and complete date sensitivity, this powerful module is designed to meet the needs of a wide variety of mid-sized businesses.

CYMA General Ledger Benefits

  • Keep current account structure or set up a more organized system with an account mask of up to 24 alphanumeric characters and 10 user defined segments
  • Import budgets and other information from a CSV file
  • Quick chart of accounts and budget entry allow for quick setup
  • Detailed information is quickly and easily available with Chart of Accounts drilldown and Financial Statement drill down
  • Personalize income statements and balance sheets with custom headers and footers
  • Prohibit or warn over budget conditions with the use of the Purchase Order module
  • Integrated Grant Tracking is available for nonprofit organizations
  • Custom Group Headers on Balance Sheets and Income Statements
  • Optional After-The-Fact and Project Tracking (Grant Tracking for non-profits) are integrated in the General Ledger
  • Attach a file, website address or location to a Grant or Project under Maintain Grants or Projects

CYMA General Ledger Features

  • User defined Account number 24 digit alphanumeric characters and 10 user-defined segments
  • Quick Chart of Accounts
  • Quick Budget Entry
  • Custom Fields designer allows for over 100 custom fields for data tracking
  • Custom Header and Footer messages
  • User Specific, Defined Entry Screens
  • Multiple retained earnings accounts
  • Complete Date Sensitivity
  • Multi-department consolidations through account segment naming
  • Copy Accounts for simplified company set up
  • Automatic deletion of inactive accounts
  • On-the-fly creation of accounts during journal entry
  • 13 prior periods
  • 13 budgets per account with original or revised budgets
  • Unlimited historical years
  • “Memo“ account types store non-financial GL data
  • Budget Control/Encumbrance Feature - Prohibit or warn on the entry of Purchase Orders that result in an over-budget condition.
  • Fully integrated budget upload from spreadsheet program
  • Consolidated General Ledger - Once enabled, accounts can be selected to consolidate in ”summary“ or ”detail“ and the destination company can be chosen for the consolidated entries. Each GL account is then assigned a ”parent“ company GL account. The parent company may have a different account structure and multiple ”child“ accounts may map to the same ”parent“ company account.
    1. Standard CYMA reports, including financial statements (and F9) may be run against the data set.
    2. Supports unlimited levels of consolidation.
  • Unlimited user defined journals for transaction entry, with 6 alphanumeric characters for ID’s
  • Transactions entered in batches providing greater control of entry editing and posting
  • Recurring entries, allocated entries and automatic reversing entries
  • Transaction drilldown
  • Chart of Accounts drilldown
  • Financial Statement drilldown - income statement, subtype income statement, detail balance sheet and subtype balance sheet
  • 12-period columnar Income Statement
  • Income Statement Detail & subtype reports can be grouped by segment
  • Post subsidiary modules to user selected GL
  • Un-Post GL entry batches
  • System generated end-of-year closing entries
  • Import from other systems via a CSV file
  • Grant Tracking integrated with NFP General Ledger Module. Grants can be tracked through transactions entered in AP, PR, AR, PO and GL. Information regarding Funding Source, Core Object Expense, Programs and Activities can be tracked. There is a capability to track Actions on the Grant to keep track of meetings, phone calls, etc. Grants can be budgeted by Funding Source, Core Object Expense, Programs and Activities. There is a tab on the Maintain Grant dialog to see the Financial Overview at a glance. Sixteen reports have been added to the GL module to help with analysis of data.
  • Cross year and period reporting
  • Third party fixed asset export files can be imported into CYMAIV to create Depreciation Journal Entries
  • When closing the GL year the system checks the AP and AR modules to make sure they are past the date of closings
  • Time and date stamps to all income and balance sheets
  • Project /Grant Tracking Budget Reports.
  • Attach a file, website address or location to a Grant or Project under Maintain Grants or Projects
  • The Copy Chart of Accounts feature includes the copying of Journals, Allocations and Sub-types
  • General Ledger Allocations can be created after the transaction has been posted to General Ledger.
  • Copy a Grant or a Project to a new Grant or Project
  • Allocate Journal entries to Grants, Projects, Jobs and Transaction Classification Codes.
  • In After-the-Fact Cash Disbursements, users may now process multiple periods simultaneously
  • In After-the-Fact Cash Disbursements, the vendor information is now written into the description when creating a Cash Disbursements

Other Applications

The following applications are designed to work hand-in-hand with General Ledger:

"General Ledger" is part of the CYMA IV Not-for-Profit Edition line of products, developed by CYMA Systems.

Related Products

The following software product lines are also offered by CYMA Systems: