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Core Property Management

A property management system designed by Core Real Estate Software for real estate & property management companies.
Questions about Core Property Management? Call (800) 827-1151 and talk to a software expert now.

Core Property Management is fully integrated with Microsoft Dynamics. There are several subsets of the software designed to meet the needs of specific types of property management firms including:

Industrial, Office, Retail

Integrate finalized lease details with sophisticated billing and accounting functionality. Automate the billing of complex CAM charges, percentage sales rent or meter readings. Integrated revenue forecasting with drill down from financial statements to source documents.

Long Term Care

Transform the way facilities manage the complexities of long term care and improve lease and expense management, reimbursement, compliance and resident care with automated move-in/move-out accounting, lease renewal workflows and comprehensive reporting.

Student Housing

All your resident information is at your finger tips. From applications and assignments to correspondence and billing, our solution allows you to quickly manage all your properties in one place. We offer a student portal with online payments, automated room inspections/conditions processes and maintenance work order submissions.

Telecommunication Towers

Proactively manage both tenant and ground leases with workflows around receivables and payables management. Automate your dispatch and scheduling and track equipment and assets for each site consisting of roof tops or ground based parameters.

Budgeting

CORE allows you to budget and forecast property performance using Dynamics GP. Eliminate duplicate data entry and always work with the most up-to-date information.

  • Tight integration with Microsoft Dynamics GP saves accounting department time consolidating multiple systems.
  • Accurate budget & forecast projections for revenue & expenses using data from actual resident leases.
  • Advanced budget worksheets to analyze & compare various budget assumptions & scenarios.
  • Project future revenue from rent increases, recoveries, & lease rollover assumptions.
  • Track multiple payers per resident, with detailed ledgers and statements.

Commission Management

CORE offers revenue sharing and commission’s management so you can gain a clear picture of your financial position within any property or site segment.

  • Assign General Ledger (GL) account segments to entities including prepaid commissions, deferred revenue and accounts receivables.
  • Assign any commissions or revenue sharing details to each AR charge to automatically create an AP transaction during the tenant invoicing process.

Equipment and Fixed Assets

CORE includes equipment and fixed assets functionality that allows you to:

  • Track and report on related equipment details.
  • Improve financial control and put company assets like towers, machinery and equipment to the best possible use with tools for tracking, analyzing, and manipulating fixed assets.
  • Each asset you can track and deprecate by calendar or fiscal year with methods including MACRS and many others.
  • Track your depreciation for tax liabilities for the most common tax books.
  • Analyze and track your assets historically to better manage your assets.

Escalations

CORE makes escalations extremely easy to perform and nearly impossible to overlook.

  • Calculate & schedule complex escalations & pass-through such as CAM charges, taxes, insurance, and CPI increases with ease.
  • Include escalations in monthly billing cycle.
  • Calculate property-wide escalations, comparative escalations & separate escalations for past, present and future tenant

Leases

CORE offers you the ability to streamline and shorten your entire leasing cycle from lead generation through proposal creation and lease execution with its unique lease management functionality.

Functionality Highlights:

  • Track tenant details, lease agreements, property insurance details & associated sub-leases.
  • Track & report on terms, charges & escalations.
  • Automatic lease renewal notifications.

Marketing

CORE Property Management Software is built within Microsoft Dynamics CRM - so it contains comprehensive marketing functionality intended to help you market properties and fill vacancies.

Track campaign responses and measure ROI on marketing campaign expenditures.

Add an optional marketing module for email marketing or integration with social websites.

Capability Highlights:

  • Dynamic and static marketing list management
  • Configurable marketing campaign management
  • Configurable marketing follow-up automation including email or letters
  • Advertising sources tracked so you can measure the effectiveness of your marketing expenditures
  • Extensive electronic email marketing capabilities
  • Facebook, Twitter & LinkedIn integration
  • Web site form integration
  • Web site click tracking
  • Purchaser surveys
  • Configurable marketing portal to securely enable outsourced marketing service providers

Meter Consumption

CORE’s utility and energy management dashboards feature comprehensive real-time data for unprecedented insight and valuable information that translate into better portfolio performance for you.

  • Smart analytics enable control of utility payables.
  • Monitor meter consumption daily.
  • Identify leaks & recover overage charges.
  • Direct tenant billing & online payment options to maximize cash flow & operational efficiency.

Mobility

All CORE functionality can be extended to any smartphone or tablet using Resco Mobile CRM for real time system updates from remote locations.

  • Empower sales staff in remote sales center locations.
  • Provide service staff with remote case management resolution capability.
  • Configurable for any iOs, Android or Windows phone or tablet.
  • For BlackBerry, requires Ten Digits technology.

Multi-Entity Management

CORE’s multi-entity functionality enables you to process transactions from different corporate entities within a single secure company database. So not only do you gain efficiencies by working within a single consolidated system, but you also lower the overall cost of owning the software.

Functionality Highlights:

  • One single database to access all your entities enables significant productivity gains.
  • Customized security features - control user access by facility or company.
  • Centralized purchase order processing - process a single purchase order for multiple entities.
  • Share items, vendors, customers & chart of accounts across all entities ensuring your reconciliations per vendor or customer account are accurate & that duplications of records are minimized.
  • Mass transactions per company.

Overages

Track overages and common area maintenance (CAM) with CORE Real Estate Software.

  • Overages assigned to various accounts per building.
  • Manage CAM reconciliations and expense allocations.

Payment Processing

CORE’s payment processing functionality streamlines the rent collection process and reduces operational costs for your company.

Functionality Highlights:

  • Automate the recurring invoicing process
  • Create multiple billing schedules contracts per customer
  • Produce and deliver invoices in batches
  • Minimize manual data entry errors Import metered/usage based quantities to update billing contracts Automatically calculate annual support contract dues
  • Ensure accurate & timely billing data
  • Specify billing details at the line item level
  • Increased drill down capabilities
  • Assign up to 40 user-defined fields to billing schedules
  • Store, track and align billing dates for support contracts
  • Flexible billing schedules with various periods
  • Simplify recurring payment management
  • Fully integrated to multi-entity and deferrals solutions
  • Ensure billing periods are never missed

Reporting

Comprehensive reporting is essential for thoroughly understanding the entire property portfolio of your company.

  • Configurable role based dashboards with easy-to-understand KPIs.
  • Rent roll, unit status, and delinquency reports.
  • Customized reports to your property management needs.
  • Consolidated real-time vacancy dashboard.

Retail and Overages

With CORE you have complete control of your entire retail real estate lifecycle.

  • Built-in percentage rent calculator manages the full range of lease clauses, prorated breakpoints, cumulative and noncumulative methods, & estimated payments and offsets.
  • Automatically calculates & bills percentage rents to ensure accuracy and streamline operations.
  • Overages assigned to various accounts per building.
  • Manage CAM reconciliations and expense allocations.

Sales

CORE’s fully integrated Microsoft Dynamics CRM property management solution channels daily leasing and prospective tenant activities into one central database — so you have total visibility into all activities relating to your prospects, existing tenants, leasing pipeline.

  • Intelligent dashboards with views of your sales pipeline.
  • Detailed lead information & tenant history.
  • Customized prospect letters of intent.
  • Proposal creation & lease execution.

Sheduling

Sophisticated schedule management, integrated dispatch capabilities and escalation rules ensure on-demand service and maintenance requests are tracked and or billed every time. Minimize surprise costs, with CORE’s maintenance scheduling capability.

  • Up-to-the-minute detailed reports on inspection & work order history including property type, technician notes & findings.
  • Mobile access allows management of inspections & work orders from a smartphone or tablet.
  • Operate in areas without a cellular or wireless connection & data is synchronized once the connection is re-established.

Student Portal

Interactions with potential and existing tenants often require a lot of time and resources. CORE’s student portal streamlines many processes and enables property managers and students to interact online.

  • Online rental applications.
  • Online lease renewal.
  • Students or their responsible financial parties can check balances, make online payments & submit work orders.

Tenant Portal

Interactions with potential and existing tenants often require a lot of time and resources. CORE’s tenant portal streamlines many processes and enables property managers and tenants to interact online.

  • Online rental applications.
  • Online lease renewal.
  • Tenants can check balances, make online payments & submit work orders.
  • CORE portals use technology from ADX Studios.

Vendor Management

CORE centralizes all your vendor information in one system, allowing you to manage your vendor relationships with ease. Proactively assess vendor risk with CORE’s comprehensive analytic reporting.

  • Easy access to your vendor contacts, key documents (W-9s, COIs, licenses), service categories, & locations
  • Leverage online procurement - electronic invoice processing and payments
  • Vendor background checks
  • Automatic system alerts to vendors regarding insurance expiration

Work Orders

When you sign leases with your tenants/clients that include details on how maintenance costs are handled, you need a system that will allow you to respond efficiently to maintenance jobs/requests to keep your properties in operational order and your tenants happy.

CORE’s Work Order Functionality Highlights:

  • Manage service calls by building and unit
  • View accurate service call costs
  • Efficiently prioritize all service calls
  • Process charge backs to tenants
  • Generate numerous reports
  • Track the causes of service calls
  • Maintain property maintenance history
  • Associate maintenance tasks with inventory parts used
  • Schedule preventative maintenance tasks
  • Integrations to handheld devices are also available

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