Is System 20/20 right for your business?

System 20/20 is a great fit for many businesses. Find out if it's the right choice for you! Are you looking for a System 20/20 demo, technical support, product or pricing information or to simply to compare System 20/20 with competitive options? Quickly get answers and the information you need.

  • Multiple companies operate simultaneously within the module.
  • User-defined purchase order validation criteria by either company or specific vendor.
  • Purchase order “tolerance parameter” definition. The invoice amount can exceed the associated purchase order amount by either a fixed dollar value, a percentage of the purchase order value, or as a combination of both, and still be accepted as a liability.
  • Vendor master records can be flagged with a threshold amount; any invoice below the specified threshold does not require an associated purchase order or receiver for invoice processing.
  • Accommodates sales tax, use tax, goods and services tax, and value added tax methods.
  • Vendors and suppliers can share the same numbering system.
  • Vendors can be accessed globally by a keyword name or by vendor number.
  • Invoices may be recognized as liabilities of one company and expensed to other companies; the system automatically generates the appropriate inter-company clearing entries in the General Ledger.
  • On-line validation prevents entry of a duplicate invoice for a vendor.
  • On-line validation of all entered subledger expense distributions.
  • Retention amounts can be entered on any invoice; the system separates payment of “net” and “retention” amounts.
  • Freight type invoices from one vendor can be processed against a purchase order issued to another vendor.
  • Recurring invoice entry and processing capability.
  • Optional user-defined feature requires that a “receiving transaction” be posted before an invoice is applied to a purchase order.
  • Automatically reverses any expense entries generated by the receiving transaction, and posts the actual invoice cost to the appropriate subledger.
  • The “Check Request” feature allows you to enter an invoice, pay it and print the check simultaneously.
  • Payments via check or Electronic Funds Transfer
  • Credit memos may be issued against a specific invoice or as a general credit to a vendor.
  • User controlled selection of unpaid invoices for payment using one or a combination of the following criteria:
    • Specific invoices
    • All unpaid invoices
    • All invoices due before a user specified date
    • All invoices with discount available
    • All or selected invoices for a specified vendor(s)
    • All invoices for a specific vendor type(s)
    • All invoices by vendor class(es)
    • All invoices which are past due a user-specified number of days
    • Invoices associated with a selected operating center(s)
    • Invoices associated with a selected cost center(s)
    • Subcontract payments requests
    • Retention invoices only
  • Invoices can be paid for the total amount due or a partial payment.
  • Invoices can be paid from multiple bank accounts.
  • Discount amounts are automatically calculated based on user specified payment terms that can be assigned to each vendor and/or invoice. Discount earned is treated as miscellaneous income in the General Ledger.
  • Invoices can be paid by either check or wire transfer.
  • Easy customization of user-defined check formats.
  • Automatic consolidation of all invoices payable to a single “pay to name” on one check.
  • “Pay to name” can be different from a vendor’s name on selected invoices. This feature can be used for joint check issuance or to insure separate and accurate disbursements for miscellaneous type vendors who are assigned a single vendor number.
  • Subcontract payment requests can be broken into multiple checks with different joint payee names.
  • Multiple “payment hold” methods:
    • Attach an accounts payable invoice to an accounts receivable invoice, so a vendor is not paid until a customer has paid.
    • Establish multiple criteria on a purchase order that can verify a “yes/no” condition, e.g., a date comparison or a value check.
    • Hold a specific invoice or hold all invoices for a vendor.
  • Advance payments can be entered before receiving an invoice. This feature is often used for employee expense advances.
  • Manually prepared checks, with “instant printing” capability.
  • Commitment and commitment relief logic.
  • Encumbrance and encumbrance relief logic for government accounting methods.
  • Separate recognition of expense and liability entries from the payment entries in the General Ledger.
  • On-line inquiry of historical vendor activity including demographic data, total amount invoiced to date, and balance due.
  • Multi-level On-line Invoice Inquiry by Vendor, Total Invoice Activity for Selected Vendor, Summary Invoice Information, Receiver Information, Subledger Distribution Detail, Payment Details
  • Multi-level On-line Check Activity Inquiry, Total Check Activity for Selected Vendor, Payment Detail associated with each Check
  • Automatic accumulation of vendor activity by year.
  • Generation of cash forecast report based on user-defined payment schedule.
  • Bank reconciliation features that support multiple banks and multiple checking accounts.
  • Purge processes for paid invoices, checks, etc. with interlocks that prevent deletion of “incomplete” transactions.

Other Applications

The following applications are designed to work hand-in-hand with Accounts Payable:

"Accounts Payable" is part of the System 20/20 line of products, developed by Construction Information Systems.