Clients & Profits ASAP is a web-based studio manager designed especially for freelance creative and design shops to manage clients, jobs, traffic, time, costs and billing. As a web-based subscription service, you can access your data any time, from anywhere there’s an internet connection. Best of all Clients & Profits ASAP comes from a company you probably already know: Clients & Profits. For nearly 20 years, we’ve helped thousands of ad agencies, design studios, and creative businesses work better. There’s no software to install, no up-front costs and no commitment.
Set up accounts for both active and prospective clients. Track contacts and activities with diary entries. Keep billing information such as billing rates. Track budgets, jobs, and billings with client projects. Review open jobs, billings, account balances, and year vs. year stats by client.
Bill clients for jobs at any point during their progress, whether the job is finished or not. Any job can be billed any number of times for any billing amount. Billing amounts are applied to job costs, automating work in progress.
Add and print purchase orders that update job tickets automatically. POs can be added for job costs or agency overhead purchases. POs and vendor invoices are automatically reconciled without double-entry when the invoice is entered into Accounts Payable. Vendor invoices can be added for job costs, overhead expenses, or both at the same time. Staff members can enter their hours throughout the using a pop-up time card or a weekly time sheet.
Open online job tickets for any kind of work. Creative briefs, work orders, and printing specifications forms describe the scope of every job. Estimates can be created from jobs without rekeying. Review the job’s progress and work in progress at any point from any computer. Close a job with a single mouse click.
Print daily job status reports, weekly traffic reports, and work-to-do checklists for creatives and production staff without rekeying data. Track jobs by production status and billing status. Manage both billing and unbillable (pro-bono) jobs. Traffic reports highlight the job’s milestones. Job schedules show due dates for individual tasks assigned for staff members. Production and traffic reports show up-to-minute job data, so are always dependable. Anyone can update job status, milestones, and schedules any time.
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