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Accommodation handles all facets of hotel bookings and streamlines this often complex area of event management. Multiple hotels and room blocks can be created with the ability to set up room availability per hotel and per room type. Sub blocks can be created for allocation to groups.
The tool allows for multiple accommodation bookings per attendee and you are able to manage special requirements, room sharing, airport transfers, credit card authorization and much more.
Comprehensive change management reports for hotels can be generated and sent via email directly from the system. Statistics on rooms booked against availability are automatically updated along with commissions payable.
The Travel tool provides a complete environment to manage every aspect of attendee travel including dates, times, mode of transport, details of transport and special requirements, frequent flyer number and corresponding transfer arrangements. A transfer management feature calculates the optimal time for attendee collection and drop off.
Unlimited travel sectors and transfers are possible for each attendee and the system incorporates sophisticated group travel management facilities along with inventory management for flights and transport.
Designed to manage the logistics and booking process for ground transportation for larger events, the Transportation tool facilitates both group and individual movements.
Multiple routes can be created between defined locations, with ETA and ETD for each movement calculated based on pre-defined route timings (e.g. peak / off peak). Multiple modes of transport can be created along with specific vehicles. Drivers can be assigned to multiple vehicles or dedicated to a specific vehicle in line with their availability.
Transportation bookings are tracked from the initial request to confirmation. A user friendly management screen is used for a total view of transportation operation and allows for rapid manipulation for changing requirements. Detailed reports can be generated including daily schedules.
"Accommodation and Travel" is part of the EventsPro line of products, developed by Centium Software.
EventsPro is a horizontal product. It offers functionality designed for usage across a wide variety of industries and business types.