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VELOCITY Supply Software

A full ERP system designed by Business Software International.
Questions about VELOCITY Supply Software? Call (800) 827-1151 and talk to a software expert now.

*Power packed – Feature packed! *

VELOCITY Supply Software is the premier low-priced, high-end business operations software in the market today – fusing together all the important business functions of an accounting program in one easy-to-use package. Written in Microsoft Access, VELOCITY Supply Software makes customization a snap through its well-written source code, so you’ll be able to custom fit VELOCITY Supply Software to your exact requirements. VELOCITY Supply Software is capable of handling the largest of multinational companies, with features like true multiple warehouse support, as well as a segmented General Ledger for keeping track of departments / divisions / offices and multi-currency. VELOCITY Supply Software also boasts power and scalability through the use of the Microsoft SQL server database. Optimizing for SQL Server gives your clients to power to expand like never before.

User-friendly interface your clients will surely appreciate!

VELOCITY Supply Software features a user-friendly graphical interface for supreme ease of use. For the more complex tasks, wizards and context sensitive help screens lead the way.

Going online is so easy with VELOCITY Supply Web PRO!

VELOCITY Supply Software has available an e-Commerce web module called VELOCITY Web PRO that allows you to provide a “dynamic, real-time” e-Commerce Web site for your clients! VELOCITY Supply Software Web PRO even has a built in web page designer to make customization a breeze!

Easy to Customize!

Written completely in Microsoft Access, VELOCITY Supply Software is perfect for your software demands. Customization is effortless with the use of the Reddick VBA naming convention for the source code. The graphical design and layout to be very easy to learn and use.

Available SQL Version!

Also available is VELOCITY Supply Software for SQL Server, which contains a script that will completely convert the Access tables of VELOCITY Supply Software to SQL Server 2000 back end tables. In addition to that, it will convert ALL the relationships to triggers. This is ideal for companies who have a bit too much data for MS Access, but not necessarily the budget for a high-dollar full client/server solution.

Accounts Payable

Skillful cash flow management is critical to your company’s health. The VELOCITY Software Accounts Payable application helps you carry out this function with ease and accuracy.

You’ll be in complete control of payables tracking, accounting, and management of the accounts payable and check writing functions. Reduce expenses and save time with computer-generated checks, manual checks, and reversed checks — regardless of the size of your company.

VELOCITY Accounts Payable offers complete control with ease and flexibility

  • You can easily handle invoices with the ability to enter and process them at any time during the month. Data entry is simplified through quick access to information about vendors, terms, and other codes. Vendor’s standard terms and discounts are automatically calculated, but you can override for a single invoice if you wish.
  • Check printing is easy and error-free. You’ll be able to line up your checks in the printer by using a test pattern, and voided checks are accounted for on the check register.
  • Easily handle handwritten checks, check reversals, and manually voided checks. You can pay new or existing invoices manually and make partial payments on existing invoices. You’ll appreciate the flexibility you’ll get from multiple bank accounts. You can establish multiple company divisions or departments, and each unit can have its own checks and bank account. Each can operate with common or separate vendors.
  • Accounts Payable allows access to multiple accounting periods at the same time; no more month-end “freeze”! Your business will be able to continue as usual during the month-end closing process.
  • You’ll have quick, easy reconciliation and balancing when integrated with Bank Reconciliation. You can also interface with VELOCITY Accounts Receivable for cash deposits and with Payroll for payroll check disbursements. This integration helps speed and simplify bank account reconciliation, even when you’re using multiple accounts.
  • Save time and effort with complete on-line vendor information. Easily access the current status of purchases, payments, discounts, open invoices, purchase orders, payment detail history, etc.
  • You’ll have flexibility with your customer, vendor, and employee IDs as well as your GL account numbers. Alphanumeric entries are supported in all “masked” fields.
  • Save time with optional batched entry and processing of invoice entries and manual checks.
  • Given an invoice number, you can retrieve a vendor. Vendors may also be looked up by requisition or purchase order number.

Accounts Receivable

Managing your Accounts Receivables is now a snap with Velocity Supply’s Accounts Receivables module’s powerful features. Its user-friendly screens allow you to quickly invoice your customers and enter payments. Velocity Supply can even work with online data of a leading credit agency to providing you with live, up to date credit information (separate membership fee required) at the time of invoicing, greatly reducing bad debt expense and increasing profits!

*VELOCITY Accounts Receivable improves customer satisfaction and manages cash flow as it limits credit liability *

  • Customer payments can be applied manually to a specific invoice or automatically to the oldest invoice.
  • Generate quotes / order / invoices in multiple currencies.
  • Apply payments from customers towards an unlimited number of open invoices at one time.
  • Apply a payment from a singe customer towards an unlimited number of accounts at one time. (Great for chain stores!)
  • Register customer deposits and credit them towards future purchases.
  • Quick access to customer notes and transaction history during AR review allowing you the ability to quickly recall a customers’ past conversations while servicing them.
  • Accounts Receivable balance broken down into `current’, 30, 60, 90-day periods.
  • Link to the Manufactures Credit Cooperative data during order entry.
  • The ability to put customers on Credit Hold.
  • Automatically calculate and create finance charges invoices
  • Flexible Pricing Options
  • Flexible Commission Options
  • Assign sales person’s order number to quote/order/invoice
  • Copy previous sales order or invoice to new sales order or invoice
  • Use Company Logos on picking ticket / packing list / sales order / quotation / invoice
  • Ability to view customer history and phone log during quotes / order / invoices RMA Management
  • Automatically total UPS shipping charges and transfer to invoice (requires UPS Module)
  • Support for cartons / pallets / cube / weight on order / invoice

Banking

The Velocity Supply Banking module allows you to quickly handle your bank accounts in a very user-friendly environment. Complex tasks such as Bank Account reconciliation, Credit Card reconciliation and Recurring Transactions are easily processed.

*VELOCITY Banking provides control accessibility and flexible reporting *

  • Unlimited Number of Bank Accounts
  • A Bank Account List allowing the cash accounts to be viewed along with account balances.
  • A ledger is associated with each account so that transaction and balances can be easily viewed.
  • Store detailed account information for each cash account created.
  • Check numbers that chronologically increase as you write checks.
  • Detailed find forms make find a check simple.
  • Security options can be set to allow only certain users access to the Banking area.
  • Unlimited Number of Payees stored for convenience.
  • Support for “one time only“ vendors.
  • Checks can be posted individually - or in batches.
  • Unlimited number of ledger accounts can be associated with one check.
  • Convenient recap feature displays what accounts will be impacted when the item is posted.
  • Ability to write checks on ”the fly“.
  • Write Checks using a different currency.
  • The ability to write checks without entering the payee as a vendor.
  • A deposit feature that allows you to allocate accounts receivable payments to an ”Undeposited Funds“ account which later can be deleted and batched into a deposit for a superior audit trail.
  • Ability to print a deposit slip.
  • Reference a job while making a deposit, writing a check or making a withdrawal.

Chemical Formulation System

Velocity provides a way to handle Formulas in the system. Keeping up with formulas can be a painful but necessary part of distributing chemicals in today’s marketplace. Let VELOCITY keep track of when a formula needs to be calculated or changed. VELOCITY will save you all of the tedious time you have spent trying to track product. Attach a formula to a individual product no matter what the formula says; you can track it.

Contact Management

The Velocity Supply Contact Management module allows you to keep track of your Customers, Prospects, Vendors, Sales Rep Offices, Individual Sales Reps, Employees and Jobs in one easy-to-use module. An unlimited number of “contacts” can be made for each contact type and you can keep detailed notes each time you contact you Customer, Prospect, and such. In addition to that, any note made for a prospect automatically gets moved to the customer contact log when that prospect becomes a customer!

VELOCITY Contact Management tracks all your contact needs

  • Unlimited number of Contacts
  • Manual or assigned contact id numbers
  • Support for multiple address lines
  • Automatically fills in city and state when zip code is entered (requires zip code module)
  • Keep track of Customers, Prospects, Vendors, Sales Rep Offices, Individual Sales Reps, Employees and Jobs.
  • Can keep track of Customer main location as well as an unlimited number of sites and departments.
  • Keep a detailed log of all phone conversations, activities. Emails etc. for each account.

Customer Pricing and Rebates

You say that you have different pricing requirements for different customers. You have some customers who have a negotiated contract price, other customers you sell markup from list, others you sell markdown from list and for some special customers you sell at a nationally negotiated price, set by the manufacturer, whereby you sell below cost but are reimbursed with a rebate from the manufacturer. Simple, comprehensive or a combination of both, VELOCITY helps you set up and manage your customer pricing needs. Pricing based on a simple discount percent by customer, Matrix pricing by product type by customer type, Quantity pricing by product type by customer type, Contract pricing by Customer by product, Contract pricing by Customer by product type; these are but a few ways of setting up one or multiple pricing options for your customers. Once set up, VELOCITY will make sure that your customers receive the right price for the pricing structure you have set up for them.

General Ledger

Gain complete financial control of your business with the VELOCITY Software General Ledger application. As the cornerstone of your accounting system, General Ledger smoothly integrates with all other VELOCITY applications for automatic posting of general ledger transactions — no double posting. For easy data access, a full-featured financial report generator is included. VELOCITY General Ledger provides an accurate, detailed record of all entries, giving you a complete audit trail.

VELOCITY General Ledger provides easy data accessibility and flexible reporting

  • Maintain separate books for multiple companies! You can use either different or the same account number structures and financial report formats, and you can easily consolidate financial reports for multiple companies.
  • You can use the flexible account number structure to assign account numbers up to twenty characters long number.
  • You’ll have the flexibility to make journal entries as needed, with all recurring entries made in one quick step at month-end. The journal entries can be automatically reversed; you can also tailor journal descriptions to fit your specific business needs.
  • Define accounting periods with complete flexibility; a fiscal year can have as few as one or as many as 13 accounting periods open at the same time. Corrections and balancing for one period can take place during data entry for another period.
  • You can create your own financial reports that are independent of your chart of accounts structure. VELOCITY’s flexible, easy-to-use report formatting lets you print budgets, dollar amounts, variances, percentages, and dollar/unit ratio information. Share the totals on any report with other reports, and print financial reports on demand.
  • Run General Ledger reports for any period of any year (prior, current, or next). Beginning and ending period and fiscal year selections allow reporting by month, quarter, or year. You can capture only the information you need by entering beginning and ending account numbers, or for maximum flexibility, select wildcard account numbers.
  • Save time with optional batched entry and processing of journal entries and allocation entries.
  • All transactions done throughout VELOCITY Supply Software will be displayed in the General Ledger.
  • General Ledger segmentation can be used for Departments, Divisions, Regions, Cost Centers, etc.
  • A budget can be created for each account in the Chart of Accounts for each month of the current year to keep close track of your numbers
  • The General Journal form allows transactions to be entered that aren’t specific to the Checkbook, Sales, Purchases and Inventory areas of the program
  • The Bank Reconciliation form displays account information, allowing the user to easily reconcile all bank and credit card accounts
  • Bank and Credit Card Account Lists allow a user to easily view bank and credit card accounts grouped together showing account balances

Hazardous Material Compliance

Keeping up with Hazardous information is critical for companies today. Keeping up with Hazardous information is not a luxury like it used to be. The Hazardous police are out and looking for companies who do not comply with this requirement. The EPA is trying to police companies who do not comply with this requirement. Even salespeople who carry hazardous materials samples need to have the appropriate documentation. Companies who have just one Hazardous Material must have all of the documentation correct or face a fine.

Inventory Control

The Velocity Supply Inventory module allows you better management of your inventory, warehouses and component parts. It showcases sophisticated pricing features that give you nearly unlimited flexibility in pricing your items. You can even charge a different price for each inventory item for every customer and Velocity Supply will keep track of it for you. Velocity Supply can even handle the requirements of stringent “chain stores” that require their SKU number on each transaction document. For manufacturers, Velocity Supply has a complete “Build Assembly” feature that quickly turns your raw materials into finished product.

VELOCITY Inventory Control helps you save time and money while improving customer service.

  • VELOCITY Inventory Control helps you save time and money while improving customer service.
  • You’ll be able to locate items easily. Item lookup is as simple as a keyword or keying in a portion of the item number, description, lot or serial number, product code, or serial number, product code, or vendor name. These lookups are also available during order and invoice entry.
  • You may designate selected individual items as serialized. The system has full capability to enter, store, inquire, and report serialized.
  • You’ll have flexible product costing. Multiple costs are maintained for each item. Select the average, last purchase, or standard cost, and then either the LIFO or FIFO cost for unlimited levels. For serial- or lot-numbered items, the system also allows costing at a specific item’s actual cost.
  • You can make informed decisions with up-to-date vendor purchasing information. Costs, quantity breaks, last purchase history, and manufacturer’s part number are maintained for an unlimited number of vendors for each item. Save time and increase sales with the alternate/superceded parts cross reference. The convenient cross reference of part numbers for alternate or superceded parts is provided when you interface with VELOCITY Order/Invoice Processing.
  • Easily convert units of purchase to units of sale by receiving items in units of purchase from the supplier and then automatically converting them by a factor to units of sale.
  • You’ll have the option to define your own product categories. For selective reporting of inventory and sales information, you simply categorize inventory items into the product groups and item classes you choose. Quickly update quantities in stock using the Inventory Adjustment form
  • Advanced re-order reports gives you sales order history as well as stock information, allowing you to make informed buying decisions
  • Multiple units of measure can be defined for an item i.e. each, case, carton, pallet
  • Units of measure can have their own pricing
  • Catagorize inventory by Groups and Sub-groups
  • Handles inventory kitting and build Assemblies

Material Safety Data Sheet System

Providing Material Data Safety Sheets to customers can be be a painful but necessary part of distributing chemicals in today’s marketplace. Let VELOCITY keep track of when you need to send a new Material Safety Data Sheet to your customers. VELOCITY will save you all of the tedious time you have spent trying to track when a customer orders an item for the first time. It tracks when a formulation has been changed or the first time your customer has reordered the item and needs a new sheet.

VELOCITY Material Safety Data Sheet Processing: Eliminate waste in labor and materials; Implement an Efficient Process.

  • The Inventory Description file keeps track of a Material Safety Data Sheet index number. This also has a date that the sheet was prepared, so it can be checked with the customer ordering information.
  • When a pick ticket is printed, VELOCITY checks to see if this is the first time a customer has ordered the product and if a Material Safety Data Sheet is required for the inventory item.
  • VELOCITY also checks the date on the Material Safety Data Sheet against the the reorder of items by a customer. If a new MSD sheet is required it is automatically printed

Payroll

Velocity Supply’s Payroll module gives you the ability to immediately issue invoice to your customers for time spent on a project while at the same time creating the paycheck for the employee. Its user-friendly screens will guide you through the payroll process, thereby making payroll management seem like a walk in the park!

VELOCITY Payroll is a flexible, cost-effective solution to your complex employee needs

  • Weekly and Daily Time Sheets that can calculate Hourly pay, Sick pay, Vacation pay, Overtime pay, and Double Time pay
  • The Payroll Groups form is used to setup groups or templates of existing payroll types Process Pay Groups gives you the flexibility to generate a large number of paychecks by group plus the ability to review and make any last minute changes to the hours worked
  • Through the Print Paychecks form you can print a range of paychecks or a single check
  • Automatically creates the Federal Income Tax, FICA Social Security and FICA Medicare Tax Types
  • Ability to modify Tax Types and create whatever additional types are necessary for your company such as State Income Tax, SUTA, etc
  • Includes a log to track notes regarding employee performance
  • Ability to print employee W2 forms.
  • Create and edit unlimited number of paychecks.
  • Access Employee data from the paycheck form.
  • Select from a range of pay periods such as daily, weekday, weekly, bi-weekly, semi-monthly, monthly, bi-monthly, quarterly, semi-annually, and annually that can be set for each Employee.
  • The ability to change paycheck taxes, earnings or deductions from the paycheck form.
  • Several methods of searching available from the Search forms.
  • Advanced Custom Criteria in all search forms.
  • Includes all State Tax calculation for the United States.

Physical Inventory System

Minimize costs and maximize product availability with the VELOCITY Physical Inventory System. Get full, perpetual tracking of finished goods, raw materials, and components; this is an ideal system for manufacturers and distributors alike.

VELOCITY Physical Inventory System helps you save time and money while improving customer service.

  • VELOCITY allows you to crate the Physical Inventory. This is a listing that freezes the inventory.
  • The Physical Inventory is entered in the system. The frozen inventory is matched to what is entered.
  • An entry to Update or Register the inventory information is used to set the actual information collected.

Price Book

Many customers today need a printed price book for their customers. Well, VELOCITY fills the bill for this situation. VELOCITY will print out a Price Book that can be presented to customers. It is NOT, not just a listing of the inventory file. Many systems will print a listing of the inventory but not VELOCITY. The individual can select what needs on the listed on the price book.

VELOCITY Price Book: Present Customer with correct Pricing; Eliminate Credit Risks.

  • The Price Book is sorted by category, sub category then by the products name. If the name is exactly the same, as the name of the item, then item name will be printed once.
  • VELOCITY Price Book has a separate inventory description listing that can be different than the inventory description listing.
  • The Price Book has a yes/no designation to say whether the item is to be listed on the Price Book. This gives the user the ability to ability to pick and choose which items are to be listed.
  • The product name is listed on the Price Book.
  • VELOCITY Price Book automatically calculates the sales price for the unit of measure.
  • The unit of sale is listed on the Price Book.

Route and Delivery System

Delivery mistakes, no matter how small, cost you money. VELOCITY will give you the control to eliminate these mistakes and other unnecessary manual tasks associated with your delivery of products to customers. Automate and streamline this process and you will eliminate delivery mistakes, reduce wasted time handling delivery paperwork, eliminate time reentering invoice data and organize loading and unloading of delivery vehicles. VELOCITY does what your warehouse and delivery personnel attempt to do manually but with more accuracy and reliability. With the confirmation of orders to be shipped, VELOCITY provides Customer Service or Sales with which orders have been loaded for delivery.

VELOCITY Route and Delivery Processing: Increase Customer Satisfaction; Increase Labor Efficiency; Eliminate Redundant Tasks.

  • Route and Stop information is entered in the system by Customer Ship-to. When a sales order is entered, the information in the route maintenance file is automatically attached to the order. The Salesperson can change this route on a specific order or even set the order to be delivered by some way other than the Route Delivery.
  • Orders to be delivered await printing on the Batch Pick Report. All of the orders to be delivered on the route, by date, are printed on the report so that the all of the items on orders can be filled and staged for loading onto the delivery vehicle.
  • The Load List report can be generated before loading the delivery vehicle. This report can be run in ascending or descending Stop order.
  • Pick/Delivery Tickets can be printed by selecting one or multiple options - route, up to a certain ship date, by warehouse in ascending or descending order.
  • The VELOCITY Delivery system provides for a confirmation of shipment process. Items that are confirmed are automatically moved to a delivery vehicle inventory. If the items were not delivered to the customer they are taken out of the confirmation process.
  • Route billing is an automated process. The automatic billing of all orders that were delivered in a Route are processed. After the Route is selected for billing, a process is run and the Route invoices are ready for printing.
  • Before the Sales Register is processed, any corrections to invoices, either standard invoices or Route invoices may be changed. Invoices can be changed even after they are printed and then reprinted.
  • The Sales Register may be printed in either customer or invoice number order; you choose!

Sales Analysis

Increase your sales and your profits with the VELOCITY Software Sales Analysis application. You’ll get up to two years of fast, accurate sales information instantly. You can analyze sales, cost of goods sold, and gross profit for customers, products, vendors, salespeople, and territories. All the information you want is available on-line or in printed form.

*VELOCITY Sales Analysis provides easy access to complete sales information for in-depth analysis, informed marketing decisions, and more sales *

  • You decide how much data you want to collect and then use it to increase sales and profits. When you integrate with VELOCITY’s Report Writer application, you have the ability to message and sort information in almost unlimited ways.
  • You’ll stay current on sales data with the ability to store unlimited years of information. Sales dollars, units, and costs are stored for each period of the fiscal years, and the gross profit margin is calculated on all sales analysis reports.
  • You can collect in-depth sales analysis information for each customer and then summarize it by product category or by inventory item.
  • Quickly review the performance of sales personnel by summarizing 24 months of sales by product category for each salesperson.
  • You’ll be able to keep track of sales in each geographic area. Summarize sales by product category for each territory, and find out which types of products moved best in which area.
  • You can choose to store sales analysis information by individual inventory item within a product category, or you can summarize it by product category.
  • Flexible parameters let you choose which sales analysis information to collect, based on your specific needs and the available disk storage.
  • You’ll be able to pinpoint which vendors’ products are selling and verify that you’re getting the best margins. Summarize individual vendor sales by product category or specific item to stay on top of things.
  • Quickly review your product mix with a specialized product trending report that analyzes 12 months of sales for each item. You can print sales dollars or units sold in this spreadsheet report.

Velocity Quote and Order Processing

Your customers have a distinctive buying pattern, especially if you sell products that will be consumed on a regular basis. While you may offer a couple of hundred or even a thousand products, your customer usually purchases only ten to twenty of these products. VELOCITY Sales Orders presents these items in a pop up window along with the last price you sold these items to the customer. VELOCITY provides you the opportunity to quickly select items, quantities and units of measure. This selection is usually no more than six key strokes. Before exiting this window you can select as many items as you need.

VELOCITY Supply Software Order Invoice Processing: Increase Customer Relationships; Designate Orders to be Delivered or Shipped; Monitor and Track Orders.

  • Eliminate placing the wrong inventory item on order for your customer. VELOCITY presents the exact items your customer has ordered before. Your inventory contains hundreds or thousands of items. Your salesperson will significantly reduce order time by not having to look for items. You can still instantly access all the items you carry if your customer needs something they have not ordered before.
  • VELOCITY Sales Order entry displays items previously bought by the customer based on the ship-to address. This presents what is bought by the different locations of the company.
  • Information in the Customer ship-to file automatically sets up sales orders with a Route number and Stop number within the route. The Salesperson can change this route on a specific order or even set the order to be delivered by some way other than the Route Delivery.
  • Orders to be delivered await printing on the Batch Pick Report. All of the orders to be delivered on the route, by date, are printed on the report so that the orders can be filled and staged for loading onto the delivery vehicle.
  • The Load List report can be generated before loading the delivery vehicle. This report can be run in ascending or descending Stop order.
  • Pick/Delivery Tickets can be printed by selecting one or multiple options - route, up to a certain ship date, by warehouse in ascending or descending order.
  • The VELOCITY Delivery system provides for a confirmation of shipment process. Items that are confirmed are automatically moved to a delivery vehicle inventory. If the items were not delivered to the customer they are taken out of the confirmation process.
  • Route billing is an automated process. The automatic billing of all orders that were delivered in a Route are processed. After the Route is selected for billing, a process is run and the Route invoices are ready for printing.
  • Before the Sales Register is processed, any corrections to invoices, either standard invoices or Route invoices may be changed. Invoices can be changed even after they are printed and then reprinted.
  • The Sales Register may be printed in either customer or invoice number order; you choose!
  • VELOCITY automatically places non-stock ordered items in the Purchase Order Requisition System. The Sales order is tied to the Requisition and Purchase Order and vice-versa. Non-stock orders will never fall through the cracks again.

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