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With our Accounts Payable module, you can now manage the countless invoices without the drudgery and costly mistakes; achieving a whole new level of control over this important aspect of business. It integrates with Job Management, General Ledger, Equipment Management, Purchase Orders and Subcontracts, which supply job information, verifying the amount of the invoice to reduce input time, and ensure a supplier is not overpaid. Purchase Orders post cost as soon as material is received and creates a transaction to General Ledger to book purchase orders received not posted to General Ledger. This feature allows more up to date job cost yet keeping your General Ledger and Job Cost in balance.
1099 processing produces federal 1099 tax forms for non-incorporated vendors/subcontractors paid more than the specified amount. Selection is based on the paid date of checks written so there need not be a year end crunch to produce 1099’s before any invoices for the new year are entered. Cash requirement reports are available to identify pending disbursements. Reports are available by Vendor or Job/Vendor and include selection by cut-off date.
Check reconciliation ability to select all checks in a range plus modern point and click make selection of cleared checks a speedy process.
Flexible invoice selection select invoices to be paid by due date or individually. Partial payments are allowed; discounts are automatically calculated based vendor terms. A pre-check report is provided so that you may review your selection and make adjustments before checks are printed.
Void Checks, if necessary to void a check simply enter the vendor number and check number. All invoices paid by this check will be displayed for review. Press the update button and the check will be voided, the invoices placed back into open payable and all general ledger transactions created. The ability to void a check without adding back to payable is also available. Remit to and order from addresses since many vendors have different addresses for ordering material and remitting payment, Bluegrass provides for both addresses in the vendor files.
Retainage for work you subcontract, Bluegrass will withhold, track and pay retainage with ease.
Subcontract compliance and tracking, Bluegrass automatically tracks insurance expiration dates and checks against the subcontract balance to prevent overpayment.
Use Tax accrues for invoices where use tax is due. Updates job cost and makes information available for use tax reporting.
Vendor Account Inquiry – This is the gateway to much of your Accounts Payable system. List all open invoices, shows invoice and due dates, discount amount and net due. A double will drill down to the distribution for the selected invoice. Invoice not on the open list? Click the history button and select to view by check or invoice number within date range. Distribution drill down is also available from history.
Some of the many features of the Accounts Payable module include:
"Accounts Payable" is part of the Bluegrass Software Solutions line of products, developed by Bluegrass Technology.