Accounts Payable

Features Include:

• Quick Vendor Lookup: Search for a particular vendor by Company Name, Address, City, Province, Postal Code, Phone Number or any combination thereof. Once you have found the vendor you can quickly create a new purchase order or A/P Voucher.
• Detailed Notes may be recorded with an Accounts Payable invoice (voucher). These notes will appear on all reports prior to posting the voucher and on the General Ledger Journal reports after posting
• Flexible cheque printing options, including selections by due date, vendor, invoice
• Print laser or continuous cheques
• Prints multiple cheque stubs when the number of vendor's invoices being paid exceeds the length of one stub (optional)
• Default G/L accounts by vendor
• Print detailed and summarized aging reports in various formats, including RETROACTIVE aging reports
• Alternate Vendor Payment: This feature is designed for those situations where you make a purchase from one vendor, but pay for that purchase under a different vendor (such as credit card transactions). The payment vendor may either be specified when recording the invoice, or before making payment.
• Calculate early payment discounts
• Ability to flag a vendor as inactive
• Set-up recurring transactions for repetitive payments (such as leases), and process them with one click
• Voucher entry: sales tax on non-inventory invoices is automatically pro-rated across selected expense accounts
• Handles prepayments to vendors
• Vendor payment history shows, in detail, which invoices were paid by each cheque and any discount taken
• On screen reconciliation with purchase orders received when processing invoices
• Print due date report for outstanding invoices
• View contact notes on screen, date and time stamped with user name
• (Canadian users) Reporting and reconciliation function tracks all GST collected, and input credits, since last reconciliation, thus dealing with backdated transactions and general journal adjustments
• Optionally print MICR encoding on cheques
• Print history reports, mailing labels, rolodex cards
• Vendor ID Codes can be changed at any time, and history will follow
• Ability to assign a default warehouse location to a vendor, which will default on creating a purchase order