Is SchoolBooks-School Activity Fund Accounting right for your business?

SchoolBooks-School Activity Fund Accounting is a great fit for many businesses. Find out if it's the right choice for you! Are you looking for a SchoolBooks-School Activity Fund Accounting demo, technical support, product or pricing information or to simply to compare SchoolBooks-School Activity Fund Accounting with competitive options? Quickly get answers and the information you need.


Blue Bear SchoolBooks makes activity accounting easy! Designed for the user with little or no bookkeeping/accounting experience, this powerful software automates the accounting functions needed by most schools.

SchoolBooks Features

  • Prints Checks (instant checks or batch mode), Purchase Orders, Receipts, even 1099’s.
  • Tracks vendor payment history for both calendar and fiscal YTD. Provides for temporary vendors too.
  • Encumbrance reporting shows actual account balances AND outstanding invoices and purchase orders. Warns you before you overdraw an account.
  • Automatic import of POS sales information from Blue Bear’s Tracks.
  • Access detailed general ledger postings quickly on the screen or print to a report.
  • Performs multi-school bank reconciliations (for schools or districts that write checks for several schools out of ONE bank account).
  • Format your general ledger account numbers as you please because of the 25-digit format that lets you enter your own punctuation.
  • Allows costing of purchase orders, invoices, and checks to multiple accounts.
  • Allows for account roll-up into summary accounts for reporting.
  • Makes adjustments and transfers between accounts simple.
  • Makes bank reconciliations easy. Balances your bank statement right on the screen - easy as popular personal software.
  • Account Snapshot Reports keep advisors instantly updated on a club’s true balance.
  • Allows for unlimited Vendors, GL Accounts, and Bank Accounts.
  • Tracks Trust Accounts and Club Activities.

SchoolBooks Standard Reports

  • Financial Reports - selectable by date
  • Trial Balance, Balance Sheet, Statement of Revenues, Budget Report
  • Account Analysis Reports – with date range and account masking selections
  • Chart of Accounts
  • Detail Report – shows transaction detail
  • Summary Report – shows summary total for selected accounts
  • Encumbrance Report – shows actual balances plus encumbrances
  • Account Snapshot Report – a fast screen preview of a single account
  • 1099 Reporting
  • Adjustment Report and Transfer Report
  • Receipt Report and Bank Deposit Report
  • Bank Reconciliation Report
  • Cash Disbursements Report
  • Open Purchase Order Report and Open Invoice Report
  • Vendor Master File Listing and Check History Report

Other Applications

The following applications are designed to work hand-in-hand with SchoolBooks Activity Fund Accounting:

  • Simplified Payroll

"SchoolBooks Activity Fund Accounting" is part of the SchoolBooks-School Activity Fund Accounting line of products, developed by Blue Bear Software.