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BatchMaster ERP with SAP Business One

A manufacturing ERP system designed by BatchMaster Software
Questions about BatchMaster ERP with SAP Business One? Call (800) 827-1151 and talk to a software expert now.

To grow your manufacturing business, you need to focus on your core competencies and key business objectives. This requires having detailed enterprise-wide information at your fingertips. Having your sales, accounting, manufacturing and distribution in a single system means you can make smarter, faster business decisions. Customer requirements can be satisfied easily and business opportunities taken advantage of quickly.

Drawing on more than 25 years of BatchMaster manufacturing software experience, BatchMaster ERP with SAP Business One is an affordable, proven solution. It offers financial, sales, purchasing, inventory, and planning and production management while completely supporting research and development and compliance initiatives. Its intuitive interface and vast configurability minimizes IT complexities for implementation and ongoing maintenance.

The software has been configured to meet the needs of small to midsize formula-based manufacturers by embedding BatchMaster Manufacturing components within the Business One framework, and tailoring the applications menu structures, inquires and reports. The resulting solution, BatchMaster ERP with SAP Business One is affordable, quick to install, easy to maintain and effectively runs every facet of one’s business.

With built in best practices and industry specific functionality, the software can streamline your operations and reduce costs, while ensuring compliance with your ever-stringent regulatory mandates and changing customer demands.

Accounts Payable

SAP Business One handles all your accounting transactions effectively and comprehensively. You can use its complete chart­of­accounts templates as they are or customize them based on your business requirements.

Chart­of­accounts templates consider specific legal requirements for each country, such as segmentation or specific numbering, and thereby help ensure compliance with local laws and regulations. The application supports multiple global financial reporting stan­dards, currencies, and languages with 40 country­specific versions. For example, with SAP Business One, you can process and report transactions in multiple currencies including invoices, checks, statements, and much more.

SAP Business One integrates accounting journal entries and automatically updates them whenever relevant business transactions occur in the application. For example, a goods receipt posting will automatically create the necessary journal entry to adjust inventory levels and valuation as well as update corresponding expense accounts, if necessary. Any purchasing, sales, and inventory transactions in SAP Business One automatically trigger corresponding journal entries in real time without any additional manual entries or postings. For even greater efficiency, SAP Business One allows you to use recurring postings and posting templates for transactions that repeat from period to period, eliminating redundant tasks and potential mistakes. You can also use journal vouchers to create multiple journal entries and then process these vouchers in batch mode, posting all entries simultaneously.

SAP Business One automatically calculates taxes, such as sales tax, value-added tax, and withholding tax, for each line item on each transaction, taking into account country­specific allocation and reporting requirements. it automates the computation and reporting of tax processes, enabling you to fully comply with legal requirements.

SAP Business One enables you to accelerate your month­end closes. The application automates business activities that lead to greater efficiency and fewer errors. it provides tools and quick access to real­time financial information, reducing the time it takes to close your books at the end of every period.

Accounts Receivable

SAP Business One handles all your accounting transactions effectively and comprehensively. You can use its complete chart­of­accounts templates as they are or customize them based on your business requirements.

Chart­of­accounts templates consider specific legal requirements for each country, such as segmentation or specific numbering, and thereby help ensure compliance with local laws and regulations. The application supports multiple global financial reporting stan­dards, currencies, and languages with 40 country­specific versions. For example, with SAP Business One, you can process and report transactions in multiple currencies including invoices, checks, statements, and much more.

SAP Business One integrates accounting journal entries and automatically updates them whenever relevant business transactions occur in the application. For example, a goods receipt posting will automatically create the necessary journal entry to adjust inventory levels and valuation as well as update corresponding expense accounts, if necessary. Any purchasing, sales, and inventory transactions in SAP Business One automatically trigger corresponding journal entries in real time without any additional manual entries or postings. For even greater efficiency, SAP Business One allows you to use recurring postings and posting templates for transactions that repeat from period to period, eliminating redundant tasks and potential mistakes. You can also use journal vouchers to create multiple journal entries and then process these vouchers in batch mode, posting all entries simultaneously.

SAP Business One automatically calculates taxes, such as sales tax, value-added tax, and withholding tax, for each line item on each transaction, taking into account country­specific allocation and reporting requirements. it automates the computation and reporting of tax processes, enabling you to fully comply with legal requirements.

SAP Business One enables you to accelerate your month­end closes. The application automates business activities that lead to greater efficiency and fewer errors. it provides tools and quick access to real­time financial information, reducing the time it takes to close your books at the end of every period.

Batch Tickets (Production)

In the Batch Ticket screen, BatchMaster ERP supplies the production staff with a number of options for lot control. BatchMaster ERP can automatically provide the batcher with the oldest, or Nearest to Expiry lot for each line item in the recipe, by simply clicking on the “Allocate” button at the top of the screen.

Allocation is a “soft” process where the right lots are recommended, according to procedure. Issuance enforces a financial reconciliation in inventory, ensuring that ingredients are properly valued as Work in Progress (WIP). Allocation leaves staff with the option of adjusting lot selection, based on logistical or preparatory needs. Alternatively, BatchMaster ERP provides the ability to “Issue” materials to the batch. Issuance is used by companies who use processes like fermentation or aging.

Costing

BatchMaster ERP maintains a true perpetual inventory on a real-time basis, with the immediate update of both quantities and costs. The Costing module in BatchMaster ERP is for theoretical or “What-if” costing, providing sophisticated, precise calculations based on all factors that affect product cost – including labor, overhead, loss, and more. With BatchMaster ERP, you can rely upon advanced tools, coupled with a disciplined methodology, to closely monitor and control your costs, without sacrificing quality.

  • Reformulate mixtures to meet desired target costs
  • Generate detailed analyses of all types of cost-related data instantly
  • Combine formulas with new packaging options to evaluate viability
  • Adjust mark-up to determine new pricing strategies

Customer Relationship Management

Use the customer relationship management (CRM) tools in the SAP® Business One application to close sales faster and better serve your customers. These tools let you automate processes and efficiently manage activities throughout the entire sales cycle, including initial contact, proposal, closing of sales, and after-sales service and support. Tightly integrated features across marketing, sales, and service provide a 360-degree view of your prospects and customers so you can better understand and meet their needs.

With the sales and opportunity management tools, you can create quotes, enter orders, perform real-time availability checks across all your warehouses, and process deliveries. record new sales opportunities with relevant information such as lead source, potential competition, deal size, and sales stage. You can synchronize your tasks, contacts, and opportunities between SAP Business One and Microsoft Outlook while gaining instant access to snapshots of customer data from your e-mail.

Help guarantee ongoing customer satisfaction with quick response to service and support calls. the service management tools in SAP Business One let you optimize the potential of your service operations, service contract management, and customer support.

The powerful reporting functionality of SAP Business One, including the Crystal reports® software, lets you analyze sales opportunities by territory, customer, or product; conduct sales forecasts; and assess sales and service departments’ performance.

FDA / GMP Compliance

BatchMaster ERP eases the complexity of compliance management and reporting for FDA and GMP compliant operations such as Food, Beverage, Nutraceutical, and Cosmeceutical.

  • Date /Time/User stamped records
  • Generation of Nutritional Labels, by different units of measure and serving sizes
  • Generate Ingredient Statements
  • FDA Audit Reports
  • QC History Report
  • Batch Ticket Audit Log
  • Consolidated Transaction Report
  • Lot Tracking Report
  • Full ‘Cradle to Grave’ lot-traceability
  • Generate Lot Recall letters on demand
  • Approval process for formula and packaging BOM changes
  • Full support for FDA 21CFR Part 11, cGMP, Bioterrosim Act, DSHEA

Formulas and Bill-of-Materials

BatchMaster ERP provides comprehensive formulation management with version tracking and rollback capabilities. BatchMaster ERP is formula and not BOM based.

  • Formula approval process to validate changes
  • In-process Quality Control tests assigned
  • Version control with roll-back
  • Formulas are fully scalable
  • Materials can be measured in any defined unit of measure
  • Multilevel formulas
  • Easy material substitutions
  • Production yields can be assigned to any formula
  • Ingredients added by prescribed proportions measured by either volume or weight

Bill of Materials

  • This module provides the ability to manage a finished good item’s packaging bill of material.
  • Bill of Material Entry
  • In process QC tests
  • Incorporated Routing
  • Fill Level in specific Unit of Measure beyond system weight or system volume
  • Routing functionality identical to Formula routing functionality,boilerplate and text rows
  • Container BOM type, container that can be filled by any formula based on the capacity defined
  • Formula approval process will be applied to BOM structures
  • Phantom BOM’s may be supported
  • Supports disassembly BOM’s
  • Percentage allocation of raw materials to specific by-products/co-products
  • Indented Bill of Material Report
  • Copy Bill of Material Utility
  • Bill of Materials has its own top-level menu

General Ledger

SAP Business One handles all your accounting transactions effectively and comprehensively. You can use its complete chart­of­accounts templates as they are or customize them based on your business requirements.

Chart­of­accounts templates consider specific legal requirements for each country, such as segmentation or specific numbering, and thereby help ensure compliance with local laws and regulations. The application supports multiple global financial reporting stan­dards, currencies, and languages with 40 country­specific versions. For example, with SAP Business One, you can process and report transactions in multiple currencies including invoices, checks, statements, and much more.

SAP Business One integrates accounting journal entries and automatically updates them whenever relevant business transactions occur in the application. For example, a goods receipt posting will automatically create the necessary journal entry to adjust inventory levels and valuation as well as update corresponding expense accounts, if necessary. Any purchasing, sales, and inventory transactions in SAP Business One automatically trigger corresponding journal entries in real time without any additional manual entries or postings. For even greater efficiency, SAP Business One allows you to use recurring postings and posting templates for transactions that repeat from period to period, eliminating redundant tasks and potential mistakes. You can also use journal vouchers to create multiple journal entries and then process these vouchers in batch mode, posting all entries simultaneously.

SAP Business One automatically calculates taxes, such as sales tax, value-added tax, and withholding tax, for each line item on each transaction, taking into account country­specific allocation and reporting requirements. it automates the computation and reporting of tax processes, enabling you to fully comply with legal requirements.

SAP Business One enables you to accelerate your month­end closes. The application automates business activities that lead to greater efficiency and fewer errors. it provides tools and quick access to real­time financial information, reducing the time it takes to close your books at the end of every period.

Health & Safety Compliance

  • Assign paragraph statements at many levels - Material, Material Class, Formula, Formula Class, Material Hazard, or MSDS Template.
  • Maintain Hazard types, and their print ranges and criteria.
  • Multiple language support for paragraphs and MSDS formats.
  • Layouts easily maintained in Microsoft. Dot format.
  • Paragraph and Numeric Calculation overrides.
  • Unlimited number of report formats.
  • Define data for purchased intermediates.
  • Generate MSDS’s from any of:
    • MSDS Customer History.
    • Raw Material.
    • Master Formula.
    • Finished Good.
    • If production module is used, additionally from:
      • Production batch Formula (actual used),
      • Production batch Finished Goods.
  • Generate Mailing Labels.

Human Resource

Effectively manage your most important asset - your people - with HR software designed for businesses of any size.

Benefits

  • Higher revenue per full equivilent
  • Improved employee engagement
  • Reduced HR cost per employee
  • and many more…

Inventory

BatchMaster ERP Bin Management provides the ability to manage SAP Business One inventory at the bin level as opposed to the more generic warehouse level. This functionality allows the user to maintain bins for specific warehouses, select specific bins for inventory transactions, move inventory between bins, and have inventory reporting to the bin level.

  • Added table to track bin level inventory, by item, by warehouse, by bin, by lot, by container Inventory Put-aways form handles Bin Numbers
  • Formatted searches to allow the user to select a Bin Number
  • Warehouse Detail report
  • Business logic to ensure SAP Business One inventory transactions containing bin level information is accurately selected and quantities exist in those bins
  • MRP and MPS honor bin types for aggregate quantities. Bins that are set to Quarantine will not have their quantities included in the planning runs available inventory quantity
  • Ability to handle sub-lot (containers) for a lot. Able to enter containers on the bin selection form
  • The ability to designate a Vendor Lot number and an Expiration Date for a lot
  • Track serial numbers to the bin level
  • Inspection required settings for purchase receipts and production receipts
  • Lot inventory policies of FIFO, FEFO, and LIFO
  • Storage conditions for bins and items
  • Lot receipt warnings for older lots and duplicate lots
  • Lot label options will be displayed when transactions are performed for Lot tracked items
  • Filters for expired lots for issue transactions

Laboratory

The Laboratory module brings the speed, power, and reliability of computerized formulation to your chemists and technicians. The module is comprehensive & flexible enough to meet your specific needs, no matter what types of products you manufacture, so you can expect the calculations to perform exactly the way you are accustomed to using them.

  • Measure materials by percentage of weight or volume
  • Raw material/Ingredient specifications are user-definable
  • User-definable Formula properties
  • Upload ingredient properties from USDA database

Lot Tracking

BatchMaster ERP provides complete lot traceability – you can follow an item from incoming raw material to the finished good sent to a specific customer. Lot tracking is used for both purchased items and manufactured items. You can choose from several lot issue methods and create custom serial and lot numbers for any item defined in SAP Business One. The item master screen in SAP Business One has been enhanced to extend lot tracking capabilities.

Master Production Schedule (MPS)

MPS – Master Production Schedule Analyzes ‘Demand’ from open production orders, Sales Orders (SAP Business One), and Forecasts entered. Creates a production plan to meet expected customer delivery dates or anticipated demand for in-stock inventory.

  • Make-to-Stock, Make-To-Order, or both
  • Definable Demand and Scheduling buckets
  • Run by Warehouse or Range of items across warehouses
  • Manages exceptions where lead time is insufficient to meet customer delivery requirements
  • Time-phased view of required production, based on forecast and demand
  • Projected balance and Availability to Promise
  • Create purchase orders automatically for items purchased for re-sale
  • Forecast based on previous sales, or a prediction of future market conditions
  • Consolidate forecasts entered independently for individual customers or sales regions
  • MPS Planning Worksheet shows and summarizes all elements of supply and demand

Material Requirements Planning (MRP)

MRP – Material Requirements Planning Plan procurement of raw materials. Once a production plan is firmed up, use MRP to create purchase orders. Picks demand from Firm planned MPS orders, open production batches, Sales orders (SAP Business One) & Forecasts. MRP reports give you consolidated information of demand, sources of supplies and MRP generated orders. Transfer a confirmed MRP purchase requirement to SAP Business One purchase orders. Get the big picture in fine detail!

  • Easily create purchase orders based on demand
  • Visual Workbench, viewed by item, warehouse, or vendor
  • Schedules Intermediate batches required to meet MPS production
  • Run by Warehouse, or by an item or a range of items across warehouses
  • Extensive reporting, including expedite reports, to manage the entire procurement function

Physical Properties

The Laboratory module brings the speed, power, and reliability of computerized formulation to your chemists and technicians. It reduces man-hours spent on tedious, error-prone manual calculations and delivers a wealth of useful information quickly and accurately. The module is flexible enough to meet your specific needs, no matter what types of products you manufacture.

Raw material specifications and formula physical properties are user-definable, so BatchMaster can perform calculations exactly the way you are accustomed to using them.

Alternatively, import physical property values from databases such as the USDA food database. Search existing formulas for specific physical properties, weight or volume percentages or Quality Control test specifications. Copy and modify formulas for rapid changes. Design your formulas on-screen to meet the specifications your customers require.

Purchasing

The purchasing process in SAP Business One begins with the creation of a purchase order. The Purchase Order (PO) is the document used to request items or services from a vendor. The next stage is the Goods Receipt PO. It is the stage when the inventory is received into the company. The goods receipt is followed by an A/P Invoice, which is the request for payment. It is the only mandatory document in the purchasing process. It is possible to create the A/P invoice without first creating a goods receipt PO or a purchase order.

In SAP Business One, you can create an A/P Reserve Invoice. This document is similar to a purchase order but includes a request for payment. The A/P reserve invoice is used when a vendor is concerned about the credit worthiness of his customers. In the purchasing process of SAP Business One, it is possible to return goods to the vendor if, for example, the goods you received were faulty. You can use a Goods Return if you based the return on a Goods Receipt PO or an A/P Credit Memo if the return is based an A/P Invoice.

You can create a new document based on one or more of the existing ones. When you create a new document with reference to an existing document, only the documents that are still open are displayed. All documents for which you have not created a follow-on document have an open status. Open documents remain open until you transfer all items completely to the follow-on document, or until you manually close or reverse them.

Each document affects inventory quantities and some affect the general ledger. The purchase order affects the available inventory quantity. The goods receipt PO increases the actual inventory quantity. If you create an A/P invoice without reference to the goods receipt PO, it will also increase the quantity in stock.

As far as accounting is concerned, the A/P invoice always creates an accounting transaction. It records freight and tax and updates the vendor account with the new outstanding balance.

The A/P reserve invoice only affects the available inventory quantity and creates an accounting transaction.

The goods return reduces the actual inventory levels. The A/P credit memo reduces the actual inventory levels and also creates an accounting transaction by applying negative amounts to the previously invoiced accounts.

Quality Control

Batchmaster ERP Quality Control provides the ability to manage your entire company’s quality control process. It’s features help you to specify target values, control limits and maximum allowable defects. This flexible approach harnesses the QC tests as they are created and defined and allows for a range of test types. Several critical reports for Formula Test, Production output, down to Item Test are available so that you are always in control of your production process. The system also provides a Quality Workbench to manage the process flow from initial inspection to defect resolution.

  • Item level Tests
  • Item level inspection settings
  • Vendor Level inspection settings
  • Global inspection settings
  • Quality Control Orders
  • Quality Control Inventory
  • QC Analysis tools
  • Quality Control Samples
  • Vendor Level inspection settings
  • Global inspection settings
  • Quality Control Orders
  • Quality Control Inventory
  • QC Analysis tools
  • Quality Control Samples

Routing

This module provides the ability to add a routing to an Item that will be utilized by Batches and the planning functionality. Routings allow the user to define a specific sequence of work centers that are utilized in the manufacturing process. These work centers will track estimated and actual manufacturing times and costs. The system will provide a new transaction called Labor Transaction to facilitate the entry of labor and machine hours as well as completed quantities. There will also be several setup maintenance forms for machines, work centers, shifts, and employees.

  • Work Center maintenance form
  • Shift Master maintenance form
  • The BOM Entry form has a tab for setting a routing for a BOM. The Status of the routing will be determined by the status of the BOM
  • The Batch Ticket form has a tab routing to manage the item routings
  • Labor/machine transactions to allow users to record time and completed quantities against a batch
  • Scheduling logic
  • Authorizations
  • WC Capacity reports
  • Employee Schedule Generation
  • Employee weekly schedule
  • Dispatch Report
  • Work Center scheduling board

Schedule Board/ Batch Scheduling

Planning Board Use the Production Schedule Board to review your production plan in Gantt chart format and manage Batches for all warehouses or a selected warehouse. The Production Schedule Board can display the schedule by Months, Weeks, or Days.

  • Expand individual Batches to display the specific work center schedule
  • The user can drill down to the Work Center Scheduling Board from the selected work center
  • Work Center statuses are color coded for progress
  • Red indicates that a work center operation is late and has a Scheduled End date or time that is before the current date and time and either no work or partial work has been completed
  • Blue indicates the work center operation has not been started or is on time
  • Gray (shaded) dates are non-working days as determined by the Company Calendar
  • Black bar is the progress indicator that measures time issued to a work center compared to estimated time
  • The user can reschedule a work center or batch by clicking, holding, dragging, and dropping it to the new date and time

Units of Measure

Purchasing, producing and selling can all be different units of measures which are converted by mathematical equations within the system.

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