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The catalog management module allows you to manage information on products and services offered by your organization or by others. In addition to general details on pricing, dimensions and suppliers, you can also manage photos and documents such as instruction and installation manuals. You can create an unlimited amount of specific product features per product category and search according to those features.
Internet: Product information can be accessed and managed from a variety of locations, with changes made visible immediately. This way you can enable suppliers to manage their own product information.
Categories: You can create your own categories and subcategories to order the inventory and catalog. Items can be classified into multiple categories and you will be able to go through the catalog using a folder structure.
Attributes: You will be able to create attributes for a category. For example, for the ‘computer’ category, you will be able to create attributes such as ‘memory’ and ‘disc size’ and ‘petrol type’ in the ‘car’ category.
Documents: All information relating to a certain object can be saved and reviewed online, e.g. manuals, licences, agreements, photos and instruction videos.
Search: You will be able to search for products and services based on the product features you specified. After choosing a product category, the specific product details are displayed on the search screen.
Suppliers: You will be able to track the supplier and manufacturer of each product. You can manage the profiles of these organizations and view open orders and invoices by using the contacts module.
Stock: Due to the integration with the inventory management module, you will be able to see where a product is in stock and how many there are in an order.
Configurations: You will be able to indicates relations between products, e.g. a computer comes with 2 speakers, a mouse and a keyboard. You can also indicate whether certain components are mandatory or optional.
Alternatives: You will be able to provide a list of alternatives for each item, in case a certain component is not in stock. This may be a product with similar specifications or the same product from another supplier.
Reserve Parts: You may also link a list of reserve parts to a product; these parts refer to other products in the catalog. This allows you to see which components of a machine need to be ordered during maintenance.
Pricing: You will be able to keep track of the purchase price, retail price and price reductions of your products, as well as list the price unit, packaging unit and minimum amount that can be ordered.
Units: Individual units can be listed for each product, e.g. currency, dimensions, weight, price and packaging. The units will then be converted automatically when creating overviews and orders.
Coding: Every item in the catalog can be coded in various ways. You can draw up your own coding scheme or use standard NEN coding for products and services.
Orders: The products and services in the catalog can be added to quotations, work orders, purchase orders and invoices. You will be able to construct your own catalog of internal products and services.
Importing: Product details, including specific categories and attributes, can be edited or imported automatically by email or FTP. This allows you to synchronise the catalog with other suppliers’ catalogs.
Exporting: You will be able to export a catalog, including photos and product info, into a PDF file. You can also select whether all items should be included or only a selection thereof. The module can be adapted to any group of users by configuring the access privileges to fields and functionalities. You will be able to specify your own procedures for the creation and editing of data using the workflow module. Functions specific to your organization can be added on request.
"Catalog Management" is part of the Axxerion line of products, developed by Axxerion.
Axxerion is a horizontal product. It offers functionality designed for usage across a wide variety of industries and business types.