Cost Input Modules

These modules record all of the costs associated with day-to-day operations. Purchases

A Purchase record is an actual cost and typically corresponds to an Invoice from a Vendor. Each Purchase Item is assigned to a Category (e.g. “Office Supplies”) and a Job. The respective cost shows up in the related Job’s “Actual Costs” section.

Purchase Orders

A Purchase Order is an anticipated Purchase. Each Purchase Order Item is assigned to a Category (e.g. “Cell Phone”) and a Job. The respective cost shows up in the related Job’s “Pending Costs” section.

The Purchase Orders module also contains a sophisticated “management” screen for managing total quantities and values ordered versus those received and purchased.

Timesheets / myTimesheets

The Timesheets module is for management purposes. It allows full access to everyone's Timesheet records.

Employees use the myTimesheets module to submit their time. Each employee only has access to his or her own records. The Timesheets module is for managers who need to review and/or modify the timesheets of others.

Employee Expense Envelopes

Employees use the Expense Envelopes module to submit their reimbursable expenses in batches to their supervisor for approval. An employee could submit an envelope record containing all of the expenses s/he incurred while on a business trip, for example, or perhaps over a certain period of time. The module includes sophisticated workflow automation logic for managing the approval and payroll processes.

Jobs (Production Costs)

Production costs are entered via the Jobs module during the production process.

Note: The Purchases module is the only module in this group with direct accounting integration. Purchase Orders do not reflect actual costs, and employee time and expenses are accounted for via a payroll system. Production costs is integrated with accounting indirectly via the Cost of Goods Sold reconciliation process.