HR Office

HROffice is built on the latest technologies from Microsoft for easy integration with the tools HR departments already use on a day-to-day basis. HROffice delivers comprehensive and paperless HR and benefits management including:

• Employee self-service with online open enrollment
• Electronic transfer of enrollment data to both HIPAA and non-HIPAA insurance carriers
• Seamless two-way connectivity between HROffice and any payroll system being utilized
• XP-like user-friendly interface

A pioneer in human resources management systems (HRMS), Ascentis Software offers a fully integrated and centralized HR system that promotes connectivity, communication and control throughout your organization.

• HROffice connects employees to their personal information, to HR, to their benefit providers and to payroll.
• HROffice opens up lines of communication between HR and employees and facilitates efficient distribution of information via emails and employee portals.
• HROffice controls policies, eligibility, procedures and rules. Benefit costs are controlled through automated technology that ensures compliance and provides a simple way of reconciling carrier bills.

HROffice offers complete and full-scale HR management capabilities for information such as performance appraisals, attendance, compensation, COBRA administration and FMLA tracking. Benefits management functionality includes support of multiple benefits plans (including non-standard options like AFLAC, paid legal), reporting capabilities, and billing reconciliation.

Integrated HR Administration

HROffice centralizes and simplifies human resources and benefits management through process automation and integration. Data is only entered once and when a change is made, even if it is just a change in address, the information is updated throughout the whole system. Users have the ability to manage and maintain a wide range of employee information such as name, address, marital status, W4 & I9 status, employment status, complete dependent information, compensation and performance reviews, payroll, and more. The Employee Correspondence Wizard provides HR administrators with a tool to quickly communicate with individuals or groups of employees via emails and letters in the form of a mail/e-mail process.

Full-Scale Benefits Management

HROffice is built on a flexible, robust benefits engine that supports multiple types of benefits plans including Medical, Dental, Vision, Hearing, Prescription Drugs (if not part of medical), Individual or Aggregate Stop Loss Insurance Coverage, Short Term Disability, Long Term Disability, Employee/Retiree Life and AD&D, Supplemental Life and AD&D (employee, spouse, and dependent), Retirement, Section 125 and Other. Rate tables are automatically built into the database and virtually any benefit plan can be built within HROffice. Optional insurance plans such as AFLAC and non-traditional benefits that result in a payroll deduction such as a fitness club plan, United Way, pre-paid legal can easily input into the system.

COBRA Administration

Managing and tracking COBRA is critical for companies as penalties for non-compliance are steep. HROffice features the ability to track and manage COBRA including rates, coverage information, employee COBRA status, and more.

Reporting Capabilities

HROffice includes more than 260 preformatted reports. A few of the many available report categories are new hires, compensation detail, compensation history, compensation changes, payroll information, payroll deductions, benefit coverage, benefit coverage changes, coverage termination, plan enrollment, census/eligibility, vacation and leave and review and bonuses. HROffice also includes enrollment confirmation and remittance statements, COBRA eligibility and enrollment and an EEO-1 report, attendance, benefits, COBRA and continuation, remittance, compensation and review and bonus. You can also create and design your own reports.