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Application 360

A web-based software system designed by Application 360.
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Application 360 is SaaS Business Software that allows Companies to have a full 360-degree view of their business. Application 360 can be offered as either an On-Demand (Cloud Computing/SaaS) or as an On-Premise Software.

Application 360 is built around a .Net strategy allowing the extensibility of the product to other software packages the client may currently be using or to a SOA web based environment.

Application 360 applications offer Global Consolidation, Multi-Currency, Multi-Inventory capabilities. Chart of Accounts, Encumbrance Accounting, Allocations, Budget Control, Budget Planning, Credit Card Processing, and over 300 pre-built reports. Over the years our experience has told us that clients prefer to have manufacturers take the variable cost out of software acquisitions.

Our go-to market strategy allows just that. We offer clients a fixed cost monthly payment, which includes user license for the software, support for the term of the agreement, project scoping and implementation. In light of the current economy we are seeing more clients turning to a SaaS model computing to offset technical manpower reductions and/or fixed cost budgeting.

Application 360 provides a software solution to address a myriad of the industry problems and allows the client to be in control of their business processes. Whether the issues are manpower, application functionality, application extensions, hardware maintenance and upgrade, network issues or software total cost of ownership Application 360 can help them solve these problems.

Application 360 offers clients an Acquisition method that is new to the Software business. We offer clients an acquisition plan that is a fixed cost model ($270.00 per month/per user for 36 months or $381.00 per month/per user for 24 months), which includes the Software, Upgrades to the Current Suite of products, Support, Project Scope and Fixed Cost Implementation.

System Requirements

SQL Server Express, 2005 Server 2.0 GHZ, 1GB, 40 GB, Server 2003, 2008, XP, Vista Workstation, 2.0 GHZ, 512MB, XP, Vista

Accounts Payable

The Application 360 Accounts Payable module helps you efficiently manage vendor accounts and control business costs. A comprehensive vendor account setup allows you to assign default expense account, tax and 1099 information. An unlimited number of vendor accounts can be setup with unlimited purchase from and remit to addresses, contacts, and memos for recording supplier account information.

Data entry time is reduced by generating vendor bills from inventory item receipts, purchase orders or recurring voucher templates. Distribution templates allow you to easily allocate expenses among departments or locations. Application 360 automatically defaults vendor bill values from vendor defaults, and calculates discount, due date, and tax. Vendor bill expense entries can be marked as billable and available for customer invoicing in the Accounts Receivable module. Vendor credit type documents can also be entered in the system. Individual credit card charges or refunds can be recorded as incurred to provide you with accurate monthly expense figures prior to receiving credit card statements.

An automated vendor payment process allows you to select bills and credits for payment by due date, vendor type or specific vendor. Manual check entry allows you to record payments made to vendors for expenses not accrued. Preprinted and blank check formats are supported, and check runs can be previewed before printing. Checks may be voided individually or in group selections.

Online bill, credit card charges and payment inquiry screens provide immediate access to all open and historical vendor documents. Accounts Payable queries and reports with drill-down capability provide the in-depth vendor transaction details necessary for vendor account management.

Accounts Receivable

The Application-360 Accounts Receivable module helps you efficiently manage your customer accounts and provides a streamlined process to meet your invoicing and collection requirements. An unlimited number of customer accounts can be setup with unlimited billing and shipping addresses, contacts, and memos for recording vital customer information. Customer accounts may be grouped into parent and child relationships for collection purposes.

Invoices can be automatically generated from recurring templates, sales orders, customer estimates, quotes or billable time and expense entries entered in other modules. Application-360 automatically defaults invoice values from customer defaults and calculates due date, sales tax and pricing discounts. Invoice amounts are automatically distributed to General Ledger accounts based on the items and services being invoiced. Credit limit checking can be performed for all or selected customers at invoice entry time, and invoices can be placed on credit hold to allow you to control a customer’s outstanding balance.

During payment entry, credit card authorizations can be processed, and you can automatically apply cash receipts to open invoices. You can also process cash sales and print receipts. Refund checks can be automatically generated for customer credit memos.

Online invoice and payment inquiry screens provide immediate access to all open and historical customer documents. Accounts Receivable queries and reports with drill-down capability provide the in-depth customer transaction details necessary for customer account management.

Allocations

The Application-360 Allocations module performs the functions necessary to streamline your period, end closing process by automatically allocating or redistributing company expense balances to one or more accounts.

Unlimited allocation groups can be setup and maintained in the system. Any account or group of accounts can be allocated to one or more accounts using various allocation methods. User-defined unit, percent of total, and rate tables allow you to define the calculation method to be used in the allocation and have control over the accounts used in the transactions. An offset account and class can be specified for each allocation group as well as a sequential processing order.

The allocation process allows you to supply a post date, selectively process allocation groups and, once processed, review the results prior to posting the transactions to the General Ledger.

Budget Control

The Application&-360 Budget Control module performs the functions necessary to control business expenditures by issuing warnings or preventing the entry of purchases that will exceed budget amounts by a fixed amount or percentage. Purchases that result in total expenditures greater than the allocated budget amounts are placed on a budget hold status and users with proper authority can override the budget controls and release the purchase for processing.

Budgeting

The Application-360 Budgeting module provides the flexibility needed to maintain and track budgets necessary for analyzing your organization’s financial performance. You can produce “what if” scenarios by entering and tracking revisions to an unlimited number of budgets at an account, class and/or job level.

You can view online comparisons of actual period-to-date and year-to-date activity to budget amounts. Budgets can be easily copied or exported to Excel format for modification and then imported.

Online budget transaction inquiry screens provide immediate access to all current and historical budget information. Budget queries and financial reports with drill-down capability provide the in-depth budget details for examining your organization’s budgeted financial plan.

Credit Card Processing

The Application-360 Credit Card Processing module performs the functions necessary for processing and authorizing credit card payment and refund transactions in the Accounts Receivable and Customer Payment application. A merchant account is required for credit card processing.

You can setup and maintain an unlimited number of credit card accounts for customers and designate a default card to be used for each customer. A log of all credit card processing transaction data including authorization codes is maintained by Application-360.

Fixed Assets

The Application-360 Fixed Assets module performs the functions needed to maintain and track your organization’s assets. You can setup an unlimited number of assets and track purchase, sales and depreciation information. Assets can be categorized by assigning user-defined asset types with default life years by type.

Application-360 supports straight-line, declining balance, and double-declining balance depreciation methods and automatically calculates depreciation amounts for assets assigned to these methods. You may also elect to manually enter depreciation amounts or make manual adjustments to asset depreciation.

Online asset and asset transaction inquiry screens provide immediate access to all current and historical asset information. Asset queries and reports with drill-down capability provide the in-depth asset transaction detail necessary for asset tracking and management.

Fund Accounting

The Application-360 Grant/Encumbrance module allows you to record future expenditure obligations and provide managers with accurate reports of spending commitments to significantly reduce the likelihood of overspending.

The Grant/Encumbrance module setup allows you to optionally record approved requisitions and/or purchase orders in the General Ledger. Commitment and encumbrance balances by account can be viewed online with actual account activity. Application-360 automatically generates the entries to move commitment balances through encumbrance balances and then finally to actual expenditures when a supplier invoice is received.

Account commitment and encumbrance balances can be optionally included at run-time in all financial reports to provide decision makers with accurate projections of true discretionary account balances.

General Ledger

The Application-360 General Ledger module is the foundation for all accounting operations and provides access to the financial data required by management to support informed decision making. You can setup an unlimited number of General Ledger accounts. The use of accounts with classes or subaccounts provides you with up to 60 characters for transaction coding and financial reporting. Templates can be used to automatically generate recurring journal entries and reduce data entry time. Journal entry transactions can be marked as billable and be made available for customer invoicing in the Accounts Receivable module.

Online journal inquiry screens provide immediate access to all General ledger transactions. In addition to comparative financial balance sheet and income statement reports, many other reports and queries with drill-down capability provide the in-depth transaction detail necessary for effective financial management.

Inventory

The Application-360 Inventory module performs the functions needed to efficiently manage a finished goods inventory. An unlimited number of stocked, non-stock or service items can be setup and maintained within Application-360. Items may be tracked by serial number and assigned to categories with unique attributes. An unlimited number of tiered pricing breaks and discounts can be defined by item. Average cost or standard cost valuation methods are supported for stocked items.

Item receipts, cost and quantity adjustments, issues to jobs, and physical count processing is performed in the Inventory module. Item receipts can be automatically generated from purchase orders entered in the Purchasing module and can be used to generate vendor bills in the Accounts Payable module.

Inventory costs and quantities are updated by documents entered in the Order Processing, Accounts Receivable, Purchasing and Accounts Payable modules when stocked items are ordered, received, shipped and billed. Item quantity available calculation logic is configurable in Inventory setup.

Online item receipt, item adjustment, item sale, and physical count inquiry screens provide immediate access to all open and historical inventory-related documents. Inventory queries and reports with drill down capability provide the in-depth inventory-related transaction detail necessary for effective inventory management.

Job Costing

The Application-360 Job Costing module provides a flexible job setup process that allows you to track the jobs or projects that you perform for your customers or internally within your organization.

An unlimited number of jobs can be setup and maintained within Application-360. An unlimited number of user-defined job status and job types can be defined. Job default values can be assigned to reduce data entry time. Optionally, job activities can be divided into tasks.

Job information can be coded to each document and transaction entered in every Application-360 module. Job profitability can be easily analyzed with income statement and other revenue and expense job reports. The drill-down capability in these reports enables you to quickly access original documents and transactions.

An integrated Time Entry module allows your employees or outside vendors and contractors to enter their work hours by activity and date. Customer and job information can be assigned to each activity as well as varying rates for the individual entering time. Informational notes may also be assigned to each activity.

Time entries can be marked as billable and be made available to support customer invoicing within the Accounts Receivable module.

Online time entry inquiry screens provide immediate access to all open and historical time entry documents. Time entry queries and reports with drill-down capability provide the in-depth time entry transaction detail necessary for effective time entry management.

Multi-Site Inventory

The Application-360 Multi-Site Inventory module expands the functionality of the Inventory module by allowing you to track item quantities and costs by site and use multiple locations in the site for an individual item. You can also track item sales and purchases by site and location.

During customer order entry, you can easily determine item quantities on-hand in each site and location combination. When purchasing items, you can specify the site and location where the items should be received. Default site and location values can be setup for each item to reduce data entry time. Item transfers between sites and locations can be simply recorded in a central item adjustment application.

Online item site and location inquiry screens provide immediate access to all up-to-date item cost and quantity information. Multi-Site Inventory reports with drill-down capability provide the in-depth inventory transaction detail for managing your inventory stock and costs across multiple sites and locations.

Order Processing

The Application360 Order Processing module performs the functions needed to enter and process product and service sales orders and product returns.

Sales orders can be automatically generated by customer estimates or from an existing order. Application-360 automatically defaults sales order values from customer and item defaults including payment terms, pricing, item descriptions, billing and shipping addresses, and shipping-related memos. It also calculates due dates and sales taxes.

When entering orders for stocked items, you are provided with inventory availability by site and location. Invoices can be generated from sales orders once products are shipped or services are performed. Invoicing a sales order also updates inventory item quantity on-hand information and generates cost of goods sold entries.

The Return Merchandise Authorizations application is used to enter and process customer merchandise returns. Return Merchandise Authorizations can be automatically populated from the customer’s previous sales orders or manually entered. A customer credit memo can be generated from a Return Merchandise Authorization once the returned quantities are processed.

Online sales order and Return Merchandise Authorization inquiry screens provide immediate access to all open and historical sales order processing documents. Sales order queries and reports with drill down capability provide the in-depth order processing transaction detail necessary for effective sales order management.

Purchasing

The Application-360 Purchasing module performs the functions needed to enter and process product and service purchase orders. You may establish a purchasing approval hierarchy and assign purchase approvers and minimum purchasing amounts to users. An approval queue allows all purchase approvers to easily review all pending purchase orders at once and reject or approve as necessary.

In Purchase Order entry, Application-360 automatically defaults values from vendor and item defaults including terms, cost, item descriptions, purchase from and remit to addresses, and purchasing-related memos. It also calculates due dates and taxes. Duplicate checking is performed during data entry and you will be prompted to continue if you enter a duplicate item. When stocked items are purchased, the item quantity on the purchase order is updated.

Purchase orders can be used to generate item receipts in the Inventory module and vendor bills in the Accounts Payable module.

An online purchase order inquiry screen provides immediate access to all open and historical purchase order documents. Purchasing queries and reports will drill-down capability provide the in-depth purchasing transaction detail necessary for purchasing control and management.

Requisitions

The Application-360 Requisitions module performs the functions needed to enter and process material purchase requests for your organization. You may establish a requisition approval hierarchy and assign requisition approvers to users. An approval queue allows requisition approvers to easily review all outstanding requisitions at once and reject or approve as necessary.

In Requisition entry, Application-360 automatically defaults values from item defaults such as cost and depreciation. Approved requisitions can easily be combined by supplier to generate purchase orders within the Purchasing module.

An online requisition inquiry screen provides immediate access to all open and historical requisitions. Requisition queries and reports with drill-down capability provide the in-depth requisition transaction detail necessary for cost control and purchasing management.

Time Entry

The Application-360 Time Entry module allows your employees or outside vendors and contractors to enter their work hours by activity and date. Customer and job information can be assigned to each activity as well as varying rates for the individual entering time. Informational notes may also be assigned to each activity.

Time entries can be marked as billable and available for customer invoicing in the Accounts Receivable module.

Online time entry inquiry screens provide immediate access to all open and historical time entry documents. Time entry queries and reports with drill-down capability provide the in-depth time entry transaction detail necessary for effective time entry management.

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