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A separate Accounts Payable item is automatically created for each purchase order line item (inventory lot) and also for each of the products that are purchased directly in sales order line items.
Produce Magic Software provides 40 user defined Cost / Revenue types, which provide outstanding cost accounting information. Each Site and Department / Warehouse combination has a separate General Ledger Account Number for revenue and for cost, for each of the 40 cost / revenue types that are used by the company.
Since all 40 cost types are stored for each of the three levels (memo, header and lines), it allows reports to be designed to include any pertinent cost / revenue information.
Certain grower contracts might include or exclude specific costs, so storing all 120 of the cost type totals separately in each record makes it very easy to get the information that is needed. Accounts payable items can be added to any of the five levels, memo, purchase order header, purchase order line items, sales order header and sales order line items.
After ‘payables’ are finalized and approved, they are individually, or in batch mode, sent over (integrated) to the standardized accounting package of customer’s choice, such as: Sage BusinessWorks, SagePlatinum, SageMas90/200, MS Dynamics (Great Plains), Quick Books Pro/Enterprise, etc. and the check-writer prints the check. The only accounting modules needed for Produce Magic Software is the G/L (checkwriter), A/P and their Systems Manager. The A/R is completely accomplished in Produce Magic Software. All reporting is done in Produce Magic Software.
"Accounts Payable" is part of the Produce Magic Software line of products, developed by Advanced Technology Marketing.