Accounting and Financial Management

Integrated accounting controls help you manage your cash flow and limit your exposure to delinquent accounts across four key areas:

General Ledger

A flexible approach lets you:

• Eliminate mandatory end-of-day, end-of-month, and end-of-year accounting period closes, and - if you like - leave multiple accounting periods open
• Gain unlimited access to historical data
• Drill down from the general ledger, or any financial report, to view transaction detail
• Generate accounting reports for any range of dates - with timeless, as-of dating
• Track updates and their associated journal postings by source, branch and date
• View account disbursement, by transaction
• Manage at multi-branch, multi-company and multi-territory levels
• Customize your balance sheet, trial balance and income statements however you like
• Compare working budgets with historical budgets
• Get a snapshot of the financial situation of your company as of any specified date
• Manage foreign currency exchange:
• Track multiple currencies
• Issue purchase and/or sales orders in foreign currencies
• Tie foreign currency transactions back to the appropriate accounts payable and accounts receivable functions

Accounts Receivable and Accounts Payable

Instant updating and seamless integration across the system mean you can:

• Be sure that your customers' AR and credit status are always current
• View a customer's AR activity for any range of dates
• Drill down from summary level data to see transaction level detail with a single keystroke
• Prioritize collection efforts and minimize write-offs with aged receivables reporting and task automation work queues
• Accurately project cash flow
• Eliminate proof-of-delivery phone calls by digitally imprinting signatures on your customers' invoices
• Keep collection notes on file
• Match open receiver transactions to vendor invoices
• Scan and attach vendor invoices to their associated purchase orders
• Streamline reconciliation with automatic EOM, PROX, DIST handling and other terms arrangements
• Calculate due dates automatically, based on vendors' terms
• Split payments, recurring payments, PO overrides, and one-step reconciliation let you easily manage cash disbursements
• Get an instant read on both approved and unapproved AP records
• Simplify year-end filing with complete 1099 vendor processing
• Keep everything running smoothly with complete EDI support

Credit Management

Extend the power of accounts receivable management by:

• Monitoring your customers' credit status at every step of every sales order
• Invoking credit limits, past-due limits, and per-order limits as you see fit
• Taking advantage of both passive and aggressive credit controls to manage your entire credit process — at the customer or job level

Invoicing and Lot Billing

Trigger invoice generation by:

• Order segment status
• Ship date
• Print status

Other features allow you to:

• Review invoices or orders before sending them to your customers
• Effectively manage large jobs that require a bid for the customer and a quote from multiple vendors
• Manage quoting, tracking, expediting, and billing for both the customer and vendor sides of the lot order
• Track shipments of both inventory and non-inventory items needed to complete a project or job
• Reconcile shipments as they come in whether you receive one shipment for all the materials on a lot or more than 20 different shipments for various quantities